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Top 5 Reasons to Automate Your Expense Reporting with ExpenSite

  1. It’s easy to learn and use. ExpenSite is stream-lined and intuitive. You always know where you are and what you need to do next. Templates, drop-downs, queries, defaults and the capacity to create report types specific to the needs of different categories of users minimize what you have to enter. Separate methods are provided for frequent users and infrequent users. And policy checking and enforcement help ensure that reports do not bounce back and forth between the submitter and approver.
  2. It’s software you can grow with. Almost all the features of ExpenSite can be turned on and configured to your needs or turned off. You can have multiple report types and define the fields of each report. ExpenSite spans the expense reporting process from Pre-Trip Authorization and Entry through Receipt Imaging, Approval, Audit and Posting. Not only is each step configurable, but you can lay out the entire workflow. If you are a federal contractor, ExpenSite is fully DCAA compliant with per diem rates and allowable/unallowable charges. If you are subject to Sarbanes-Oxley, ExpenSite supports the internal controls that you need. International requirements that are supported include currency conversion and VAT. While ExpenSite is appropriate for small groups, it has field-proven scalable to over 20,000 users.
  3. It’s designed for integration. Expense reporting actively shares information with your other systems like HR, GL, AP (employee reimbursement), Billing/AR (billable project reimbursement), Payroll, a company Credit Card, and Project Costing. The ExpenSite Interface Utility is easily configured to import and export data even on an exception basis and can be scheduled to run automatically. With ExpenSite, there is never a need to re-enter information.
  4. It's hosted by us. We host ExpenSite for you ("Software-as-a-Service") so that your IT operations are focused and efficient without any additional investment needed.
  5. It’s supported by experts who are committed to your success. DATABASICS has performed hundreds of implementations and that experience is available to you. Of course we know our software, but we also know what has worked best for a wide range of organizations. Working together, you and DATABASICS can rapidly and efficiently roll-out a solution that exceeds your expectations.