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Federal Government Contractors

MANAGING T&E as a Federal Contractor

DATABASICS Expense is the best way for federal contractors to ensure that their reporting of travel and entertainment expenses is fully compliant with the Federal Acquisition Regulations (FAR), Federal Travel Regulations, and the Defense Contract Audit Agency (DCAA).

Federal customers special features:
  • Allowable and unallowable cost categorization
  • Per diem (CONUS and OCONUS) and GSA support with automatic calculation
  • Vehicle mileage reimbursement calculation
  • Automation of rules and restrictions
  • Flexible approval workflow to implement internal controls
  • Allocation of expenses to the Contract Line Item (CLIN) or other levels of billing or substantiation

Time Reporting for Federal Contractors

Federal contractors know that how you capture employee time is just as important as what you capture. With DATABASICS Time you can implement a process that is fully compliant with DCAA.

DATABASICS Time is a solution for your entire enterprise even if you have companies or divisions that are commercial. Simply turn on DCAA for the business units that need it, and leave it off for those that don’t. Pair it with DATABASICS Expense for a fully integrated, compliant reporting solution.

With DATABASICS Time, our federal contracting customers:
  • Capture time at any level of a contract or other work breakdown structure.
  • Create entry rules that ensure DCAA compliance and accuracy (e.g., daily entry, restriction of time distribution to assigned projects)
  • Monitor time against contract/project budgets
  • Differentiate between billable and non-billable time
  • Integrate time reporting with their billing, project management, accounting and payroll systems.
  • Create a complete audit trail of entry, modification, and approval actions
  • Produce special reports for “floor checks”, missing timesheets and more

Go Mobile

Employee reporting should be hassle-free. Why limit your employees to work on expense reports and timesheets from a computer? With the DATABASICS Mobile App, submitting or approving reports is easy and convenient from any phone, tablet, and other mobile device!

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