Life Sciences

Life Sciences

Solutions for Pharma, Biotech & Medical Device Companies

Life Sciences organizations face unique challenges with outcome-based healthcare, ever-changing regulations, and the need to show reduced costs on top of everything else. DATABASICS assists pharmaceutical and medical sciences companies with software that automates your company compliance and Sunshine Act compliance to drive down costs and identify potential waste.

Pharma, Biotech, & Medical Device

Time & Expense Reporting Solutions

Ensure compliance with all-in-one expense report and timesheet solution.

The Sunshine Act (Open Payments Program) maintains strict requirements for companies that need to collect and manage a new set of data. Life Science organizations are required to report all payments and gifts they might give to those customers.

DATABASICS’ proven solution meets the stringent requirements of the Sunshine Act (Open Payments Program) while addressing all stages of the aggregate spend journey and ensuring HCP compliance.

For an overview of our solution and how it meets record-keeping requirements, download our whitepaper titled The Sunshine Act (Open Payments): Compliance in Expense Reporting.

Sunshine Act compliance automation is built-in, providing Life Sciences organizations with:

  • The ability to capture and track special expenses related to the Sunshine Act
  • Easy and accurate creation of reports as mandated
  • Data management in a controlled, auditable process
  • HCP reporting compliance and risk mitigation
  • Real-time insight to aggregate spend reporting
  • Enhancements to Expense to allow for NPI file maintenance and tagging, distribution of costs across event attendees, payment filtering, and accumulation by payee

Simplify your expense reporting process with an automated software solution that reduces manual work and reduces errors. Plus, managing receipts is a snap with Receipt EXPRESS, which auto-populates the data for you.

Learn more about DATABASICS Expense.

With DATABASICS Expense, life sciences organizations can:

  • Quickly and easily submit expense reports
  • Speed up the reimbursement process
  • Take advantage of mobile apps on Apple and Android
  • Audit expense reports with canned or company-specified requirements

DATABASICS P-Card Program Management feature allows pharmaceutical organizations to streamline complex cost and project accounting challenges.

Organizations can take advantage of:

  • Easy access by approvers to lists of debarred vendors, mandatory vendors, state tax info, ineligible purchase types
  • Automation of receipt matching through OCR (Optical Character Recognition)
  • Easy access by cardholders to business/tax rules and relevant vendor lists
  • Computer-assisted detection of “splitting” (using multiple transactions to make a purchase over a spending limit)
  • No card-sharing  
  • Training of card holders in card use rules to limit the burden on approvers and the occurrence of improper transactions
  • Plus, so many more benefits

Read our whitepaper on The Essential Guide To P-Card Management.

DATABASICS’ Expense Report Audit empowers life sciences professionals to review expense reports quickly and easily without special training.

The result is fewer hours spent manually reviewing data and more automated flagging and reports. Save time, energy, and money with an automatically auditable solution designed to meet your needs as those needs change.

Empower auditors with the ability to define and refine policies while ensuring compliance. Report criteria is flexible and can be arranged to automatically run based on your rules.

With DATABASICS Expense, life sciences firms get:

  • Simplicity: One screen with receipts, transactions, and status are all presented together
  • Compliance: Ad hoc reports ensure policy compliance
  • Automation: A complete audit trail is completed automatically with access to system administrator and approver audit trails
  • Security: Provisions for outsourcing ensures data is safe
  • Receipt matching: Transactions automatically match receipts, saving you time and increasing accuracy
  • Alerts: Notifications and reporting keep admins and managers in the know

With DATABASICS Time & Expense, tracking projects is easy and simple, providing pharmaceutical companies with features like:

  • Project time tracking/billing: Maintain an accurate track of billable hours down to the billable seconds
  • Easy cost allocation & budgeting: Manage and analyze costs
  • Open communication of your critical systems: Gain full visibility so that your processes will work and reside together
  • Project customization: Avoid “filling out” simple projects with extra levels to match the structure of an intricate job
  • Control: Scope to any level, even restricting who can enter charges
  • Team project management: Work Breakdown Structure (WBS) management allows projects to broken down into manageable sections, creating a foundation for project planning
Sunshine Act Compliance

The Sunshine Act (Open Payments Program) maintains strict requirements for companies that need to collect and manage a new set of data. Life Science organizations are required to report all payments and gifts they might give to those customers.

DATABASICS’ proven solution meets the stringent requirements of the Sunshine Act (Open Payments Program) while addressing all stages of the aggregate spend journey and ensuring HCP compliance.

For an overview of our solution and how it meets record-keeping requirements, download our whitepaper titled The Sunshine Act (Open Payments): Compliance in Expense Reporting.

Sunshine Act compliance automation is built-in, providing Life Sciences organizations with:

  • The ability to capture and track special expenses related to the Sunshine Act
  • Easy and accurate creation of reports as mandated
  • Data management in a controlled, auditable process
  • HCP reporting compliance and risk mitigation
  • Real-time insight to aggregate spend reporting
  • Enhancements to Expense to allow for NPI file maintenance and tagging, distribution of costs across event attendees, payment filtering, and accumulation by payee
Expense Reporting

Simplify your expense reporting process with an automated software solution that reduces manual work and reduces errors. Plus, managing receipts is a snap with Receipt EXPRESS, which auto-populates the data for you.

Learn more about DATABASICS Expense.

With DATABASICS Expense, life sciences organizations can:

  • Quickly and easily submit expense reports
  • Speed up the reimbursement process
  • Take advantage of mobile apps on Apple and Android
  • Audit expense reports with canned or company-specified requirements
P-Card Management

DATABASICS P-Card Program Management feature allows pharmaceutical organizations to streamline complex cost and project accounting challenges.

Organizations can take advantage of:

  • Easy access by approvers to lists of debarred vendors, mandatory vendors, state tax info, ineligible purchase types
  • Automation of receipt matching through OCR (Optical Character Recognition)
  • Easy access by cardholders to business/tax rules and relevant vendor lists
  • Computer-assisted detection of “splitting” (using multiple transactions to make a purchase over a spending limit)
  • No card-sharing  
  • Training of card holders in card use rules to limit the burden on approvers and the occurrence of improper transactions
  • Plus, so many more benefits

Read our whitepaper on The Essential Guide To P-Card Management.

Auditability

DATABASICS’ Expense Report Audit empowers life sciences professionals to review expense reports quickly and easily without special training.

The result is fewer hours spent manually reviewing data and more automated flagging and reports. Save time, energy, and money with an automatically auditable solution designed to meet your needs as those needs change.

Empower auditors with the ability to define and refine policies while ensuring compliance. Report criteria is flexible and can be arranged to automatically run based on your rules.

With DATABASICS Expense, life sciences firms get:

  • Simplicity: One screen with receipts, transactions, and status are all presented together
  • Compliance: Ad hoc reports ensure policy compliance
  • Automation: A complete audit trail is completed automatically with access to system administrator and approver audit trails
  • Security: Provisions for outsourcing ensures data is safe
  • Receipt matching: Transactions automatically match receipts, saving you time and increasing accuracy
  • Alerts: Notifications and reporting keep admins and managers in the know
Project Tracking

With DATABASICS Time & Expense, tracking projects is easy and simple, providing pharmaceutical companies with features like:

  • Project time tracking/billing: Maintain an accurate track of billable hours down to the billable seconds
  • Easy cost allocation & budgeting: Manage and analyze costs
  • Open communication of your critical systems: Gain full visibility so that your processes will work and reside together
  • Project customization: Avoid “filling out” simple projects with extra levels to match the structure of an intricate job
  • Control: Scope to any level, even restricting who can enter charges
  • Team project management: Work Breakdown Structure (WBS) management allows projects to broken down into manageable sections, creating a foundation for project planning

DATABASICS already integrates with your business systems.