Retailers and Restaurants

Retailers and Restaurants

Tools for retailers and restaurants in a competitive market

Restaurants and retail professionals have one primary goal: stay ahead of the competition. DATABASICS Expense keeps you ahead with powerful timesheet and expense reporting software that helps you gain visibility and be in firm control of your spend. Combine the power of automation with the expertise to help you solve your biggest expense reporting challenges.

Retailers and Restaurants

Spend Management Solutions

Gain visibility and control spend to maximize your bottom line.

Expense Tracking by Location

For those in the retail and restaurant industry, expenses needs to be tracked by individual locations or by district. DATABASICS Expense is an easy-to-use solution that meets all your requirements for varying labor types, accurate tracking, and configurability. 

Meet your requirements:

  • Easily track and allocate costs to individual locations or by district
  • Capture expenses at any level of fund, budget, organization or work-breakdown (WBS)
  • Track mileage between locations with commute miles
  • Employees can track expenses on their mobile device or on a company smart device

Get more, save money, and control spend:

  • Stop doing the manual work of juggling spreadsheets
  • Reduce fraud with built-in business rules that can accommodate multi-location policies
  • Gain real-time insights from industry-leading reporting with customizable dashboards that can built on the fly
  • Get a “future-proof” system that scales with your growth and seamlessly integrates with your current and future business systems
  • Combine Expense with Time to open communications between accounting, project management, payroll, and other business systems

Commute Mileage

DATABASICS makes the process of mileage tracking quick and easy with Google Maps and cloud-based software that requires no hardware or installation. Professionals in the retail and restaurant industries can control costs and ensure accuracy with automated software.

Rest assured that the system only calculates allowable mileage between specific stores or locations, not calculations that include the traveler’s usual commute to their work site. The result is that companies can save tens of thousands of dollars otherwise wasted on mileage estimation and unallowable mileage.

With DATABASICS commute mileage reimbursement, you can:

  • Accurately track mileage down to the penny
  • Ensure that regular commute miles are not reimbursed
  • Automatically use the latest IRS rates of reimbursement
  • Avoid installing hardware for each traveler
  • Allow travelers to use the mobile device already in their pocket to track mileage

Petty Cash Management

Retail and food services industries might find petty cash management (or “cash on hand”) to be an unexpected challenge. Keeping small amount of cash, perhaps to make change or pay for small purchases, sounds like an easy task, but tracking every transaction accurately can be problematic. DATABASICS manages small transactions accurately and simply.

With DATABASICS Expense, you can:

  • Reduce cash leakage
  • Automate policy enforcement
  • Perform audits at any stage of the transaction
  • Track petty cash spend and balances
  • Get insights and analysis on spend

Expense Reporting with T&E Management

Manual expense report spreadsheets waste time and use up valuable resources. Automated expense software is more accurate, cuts costs, and speeds up reimbursement for happier employees and administrators.

Cloud-based DATABASICS Expense was designed for both the business traveler and the finance team to combine functionality with ease of use. The result is an intuitive, flexible platform to cut down on manual entry and provide the tools the accounting team needs to identify waste and get through their approval queue more efficiently.

For the Business Traveler
For the Finance Team

Save time & money:

  • Achieve cost savings, as much as 67%, by automating expense report processing
  • Reduce travel spend through improved compliance
  • Gain improved visibility and insight from analytics and customizable dashboards

Work smarter, not harder:

  • GSA support & per diem tables with automatic calculation 
  • Configurable based on your requirements
  • Petty cash management simplifies a complex process

A solution that fits your needs:

  • A fast & easy method for employees to log quick expenses like parking, mileage, or tolls: Expense EXPRESS
  • Seamless accounting, payroll, technology, credit card, HR, and travel booking system integrations
  • Get all your systems under one roof when DATABASICS Expense is paired with DATABASICS Time

Mobile App

Retail and food services professionals are often on the go, so they need an expense report and timesheet solution that’s just as mobile. DATABASICS provides a user-friendly mobile app to keep employees and admins productive from anywhere, anytime.

Whether it’s an Apple or an Android device, a phone or a tablet, end users get a sleek mobile experience with all the functionality of the cloud-based application.

With the DATABASICS mobile app, you can:

  • Easily track and submit expenses 
  • Make receipt capture and management simple and easy with Receipt EXPRESS
  • Provide expense approvals more quickly when admins can approve from anywhere, anytime
  • Increase transparency and improve communication between admins and employees

Global Localization

Many retailers and restaurants have locations and employees all over the world, so it’s essential to have a expense reporting solution that accommodates those global needs. DATABASICS provides the full range of support for your worldwide requirements to assist your international business growth.

Plus, the mobile app can be used in any language and employees can receive push notifications to their device in their language based on your rules.

With DATABASICS global localizations, you can:

  • Consolidate multiple coding structures within a single system so your systems communicate more smoothly
  • Provide software that’s in your employees’ language with expert translations and review by native speakers
  • Get support for all commonly used time, date, numerical, and currency formats
  • Manage and convert between multiple currencies
  • Send notifications in the recipient’s preferred language based on your rules
  • Follow international mandates, including EU-U.S. Privacy Shield, PIPEDA, and GDPR regulations
Expense Tracking by Location

Expense Tracking by Location

For those in the retail and restaurant industry, expenses needs to be tracked by individual locations or by district. DATABASICS Expense is an easy-to-use solution that meets all your requirements for varying labor types, accurate tracking, and configurability. 

Meet your requirements:

  • Easily track and allocate costs to individual locations or by district
  • Capture expenses at any level of fund, budget, organization or work-breakdown (WBS)
  • Track mileage between locations with commute miles
  • Employees can track expenses on their mobile device or on a company smart device

Get more, save money, and control spend:

  • Stop doing the manual work of juggling spreadsheets
  • Reduce fraud with built-in business rules that can accommodate multi-location policies
  • Gain real-time insights from industry-leading reporting with customizable dashboards that can built on the fly
  • Get a “future-proof” system that scales with your growth and seamlessly integrates with your current and future business systems
  • Combine Expense with Time to open communications between accounting, project management, payroll, and other business systems
Commute Mileage

Commute Mileage

DATABASICS makes the process of mileage tracking quick and easy with Google Maps and cloud-based software that requires no hardware or installation. Professionals in the retail and restaurant industries can control costs and ensure accuracy with automated software.

Rest assured that the system only calculates allowable mileage between specific stores or locations, not calculations that include the traveler’s usual commute to their work site. The result is that companies can save tens of thousands of dollars otherwise wasted on mileage estimation and unallowable mileage.

With DATABASICS commute mileage reimbursement, you can:

  • Accurately track mileage down to the penny
  • Ensure that regular commute miles are not reimbursed
  • Automatically use the latest IRS rates of reimbursement
  • Avoid installing hardware for each traveler
  • Allow travelers to use the mobile device already in their pocket to track mileage
Petty Cash Management

Petty Cash Management

Retail and food services industries might find petty cash management (or “cash on hand”) to be an unexpected challenge. Keeping small amount of cash, perhaps to make change or pay for small purchases, sounds like an easy task, but tracking every transaction accurately can be problematic. DATABASICS manages small transactions accurately and simply.

With DATABASICS Expense, you can:

  • Reduce cash leakage
  • Automate policy enforcement
  • Perform audits at any stage of the transaction
  • Track petty cash spend and balances
  • Get insights and analysis on spend
T&E Management

Expense Reporting with T&E Management

Manual expense report spreadsheets waste time and use up valuable resources. Automated expense software is more accurate, cuts costs, and speeds up reimbursement for happier employees and administrators.

Cloud-based DATABASICS Expense was designed for both the business traveler and the finance team to combine functionality with ease of use. The result is an intuitive, flexible platform to cut down on manual entry and provide the tools the accounting team needs to identify waste and get through their approval queue more efficiently.

For the Business Traveler
For the Finance Team

Save time & money:

  • Achieve cost savings, as much as 67%, by automating expense report processing
  • Reduce travel spend through improved compliance
  • Gain improved visibility and insight from analytics and customizable dashboards

Work smarter, not harder:

  • GSA support & per diem tables with automatic calculation 
  • Configurable based on your requirements
  • Petty cash management simplifies a complex process

A solution that fits your needs:

  • A fast & easy method for employees to log quick expenses like parking, mileage, or tolls: Expense EXPRESS
  • Seamless accounting, payroll, technology, credit card, HR, and travel booking system integrations
  • Get all your systems under one roof when DATABASICS Expense is paired with DATABASICS Time
Mobile App

Mobile App

Retail and food services professionals are often on the go, so they need an expense report and timesheet solution that’s just as mobile. DATABASICS provides a user-friendly mobile app to keep employees and admins productive from anywhere, anytime.

Whether it’s an Apple or an Android device, a phone or a tablet, end users get a sleek mobile experience with all the functionality of the cloud-based application.

With the DATABASICS mobile app, you can:

  • Easily track and submit expenses 
  • Make receipt capture and management simple and easy with Receipt EXPRESS
  • Provide expense approvals more quickly when admins can approve from anywhere, anytime
  • Increase transparency and improve communication between admins and employees
Global Localization

Global Localization

Many retailers and restaurants have locations and employees all over the world, so it’s essential to have a expense reporting solution that accommodates those global needs. DATABASICS provides the full range of support for your worldwide requirements to assist your international business growth.

Plus, the mobile app can be used in any language and employees can receive push notifications to their device in their language based on your rules.

With DATABASICS global localizations, you can:

  • Consolidate multiple coding structures within a single system so your systems communicate more smoothly
  • Provide software that’s in your employees’ language with expert translations and review by native speakers
  • Get support for all commonly used time, date, numerical, and currency formats
  • Manage and convert between multiple currencies
  • Send notifications in the recipient’s preferred language based on your rules
  • Follow international mandates, including EU-U.S. Privacy Shield, PIPEDA, and GDPR regulations