TMCs (Travel Management Companies)

TMCs (Travel Management Companies)

An end-to-end expense alternative to help you win more clients

Travel Management Companies (or TMCs) are in search of an “end-to-end” travel management solution that combines integrated booking and expense reporting. DATABASICS has the answer: open booking cloud-based T&E management and reporting.

Timesheets and Expense Reporting for TMCs

Solving problems in expense tracking for TMCs and their customers.

End-to-End Expense Reporting

Expense reports should be quick and easy. DATABASICS makes that possible with mobile, cloud-based software that meets the needs of your clients. The result is better control over travel spend, increased visibility, and more productivity, helping them save money without the burden on end users or approvers.

Your clients will also love DATABASICS Expense because it provides tools for the whole expense journey with end-to-end expense reporting: travelers can get pre-trip authorization, which ensures travel policy compliance; approving reports is simple and easy; and the system integrates directly with all major Accounting platforms, creating an all-in-one solution.

DATABASICS Expense was built in the cloud to be mobile and flexible, designed with the traveler and the finance team in mind to combine functionality with ease of use. The result is an intuitive, flexible platform that provides an easy method for travelers to submit their expense reports and an efficient way for approvers to move through their approval queue.

Save time & money:

  • Achieve cost savings, as much as 67%, by automating expense report processing
  • Reduce travel spend through improved compliance
  • Gain improved visibility and insight from analytics and customizable dashboards

Work smarter, not harder:

  • Track business travel expenses quickly and easily
  • Direct integrations with all major accounting systems bring all data together
  • Collect data into all-inclusive actionable reports
  • Automate your most laborious tasks with intuitive software
  • Reporting & analytics help determine ROI based on specific, relevant reports built for your clients’ needs

A solution that fits your needs:

  • Clients get accessibility to their booking and expense data
  • DATABASICS integrates directly with TMCs to allow  customers to use any booking platform
  • Budgeting is made easy directly within the software
  • Accounting, payroll, and travel booking are all brought into the same screen with seamless integrations
  • Open communication between your business systems with DATABASICS Time & Expense

Seamless Travel & Accounting Integrations

By tightly integrating TMC and expense data, global travel customers save time and money as DATABASICS Expense is specifically designed to meet the needs of both domestic & international travel. This innovative technology quickly and seamlessly captures agency booking data from a GDS or other online booking tool to produce a pre-populated transaction that can be dropped directly into an expense report.

Through DATABASICS’ open integrations, you can:

  • Provide your client with an easy-to-use platform to better manage travel and expense
  • Capture your agency booking data from a GDS or any online booking tool
  • Bring together essential systems like HR, payroll, and accounting in addition to booking data
  • Get the functionality and flexibility to meet the specialized and differentiated needs of your customers

Travel Policy Compliance

Corporate travel policies are built specifically to establish the rules under which employees can spend money on behalf of the company. Every organization has a unique set of priorities and rules, so that’s why it’s essential for TMCs to provide their clients with the tools to enforce their travel policy.

That’s where DATABASICS comes in with cloud-based software that automatically validates against the organization’s business rules. Automated software simplifies, but offers the configurability to input unique requirements for spend and then follow those up with tailored reports during the post-approval process.

With DATABASICS travel policy compliance, TMCs provide their clients with:

  • A configurable system for business rules management
  • The flexibility to add, change, or remove policies as needed
  • More control through pre-trip approvals and approvals of specific types of spend like airline class, meals, lodging, taxi, or meetings/attendees
  • A method for preventing financial surprises through automated policy adherence and validation

Mobile App

Travelers need a timesheet and expense reporting tool that’s just as mobile as their job. DATABASICS’ mobile app is easy to use and requires little to no training for a large, diverse workforce. The app allows your clients to give their travelers the power to submit expense reports and track their time with the device already in their pocket.

With the DATABASICS mobile app:

  • Travelers can use their own Android or Apple device
  • Notifications and alerts pushed directly to the traveler’s home screen let them know as their reports go through the approval process
  • Receipts can be captured and managed electronically so there’s no crumpled, damaged, or lost paper receipts
  • All functionality available on the desktop version is available on the app
Expense Reporting

End-to-End Expense Reporting

Expense reports should be quick and easy. DATABASICS makes that possible with mobile, cloud-based software that meets the needs of your clients. The result is better control over travel spend, increased visibility, and more productivity, helping them save money without the burden on end users or approvers.

Your clients will also love DATABASICS Expense because it provides tools for the whole expense journey with end-to-end expense reporting: travelers can get pre-trip authorization, which ensures travel policy compliance; approving reports is simple and easy; and the system integrates directly with all major Accounting platforms, creating an all-in-one solution.

DATABASICS Expense was built in the cloud to be mobile and flexible, designed with the traveler and the finance team in mind to combine functionality with ease of use. The result is an intuitive, flexible platform that provides an easy method for travelers to submit their expense reports and an efficient way for approvers to move through their approval queue.

Save time & money:

  • Achieve cost savings, as much as 67%, by automating expense report processing
  • Reduce travel spend through improved compliance
  • Gain improved visibility and insight from analytics and customizable dashboards

Work smarter, not harder:

  • Track business travel expenses quickly and easily
  • Direct integrations with all major accounting systems bring all data together
  • Collect data into all-inclusive actionable reports
  • Automate your most laborious tasks with intuitive software
  • Reporting & analytics help determine ROI based on specific, relevant reports built for your clients’ needs

A solution that fits your needs:

  • Clients get accessibility to their booking and expense data
  • DATABASICS integrates directly with TMCs to allow  customers to use any booking platform
  • Budgeting is made easy directly within the software
  • Accounting, payroll, and travel booking are all brought into the same screen with seamless integrations
  • Open communication between your business systems with DATABASICS Time & Expense
Seamless Travel & Accounting Integrations

Seamless Travel & Accounting Integrations

By tightly integrating TMC and expense data, global travel customers save time and money as DATABASICS Expense is specifically designed to meet the needs of both domestic & international travel. This innovative technology quickly and seamlessly captures agency booking data from a GDS or other online booking tool to produce a pre-populated transaction that can be dropped directly into an expense report.

Through DATABASICS’ open integrations, you can:

  • Provide your client with an easy-to-use platform to better manage travel and expense
  • Capture your agency booking data from a GDS or any online booking tool
  • Bring together essential systems like HR, payroll, and accounting in addition to booking data
  • Get the functionality and flexibility to meet the specialized and differentiated needs of your customers
Travel Policy Compliance

Travel Policy Compliance

Corporate travel policies are built specifically to establish the rules under which employees can spend money on behalf of the company. Every organization has a unique set of priorities and rules, so that’s why it’s essential for TMCs to provide their clients with the tools to enforce their travel policy.

That’s where DATABASICS comes in with cloud-based software that automatically validates against the organization’s business rules. Automated software simplifies, but offers the configurability to input unique requirements for spend and then follow those up with tailored reports during the post-approval process.

With DATABASICS travel policy compliance, TMCs provide their clients with:

  • A configurable system for business rules management
  • The flexibility to add, change, or remove policies as needed
  • More control through pre-trip approvals and approvals of specific types of spend like airline class, meals, lodging, taxi, or meetings/attendees
  • A method for preventing financial surprises through automated policy adherence and validation
Mobile App

Mobile App

Travelers need a timesheet and expense reporting tool that’s just as mobile as their job. DATABASICS’ mobile app is easy to use and requires little to no training for a large, diverse workforce. The app allows your clients to give their travelers the power to submit expense reports and track their time with the device already in their pocket.

With the DATABASICS mobile app:

  • Travelers can use their own Android or Apple device
  • Notifications and alerts pushed directly to the traveler’s home screen let them know as their reports go through the approval process
  • Receipts can be captured and managed electronically so there’s no crumpled, damaged, or lost paper receipts
  • All functionality available on the desktop version is available on the app

Get our timesheet & expense reporting app on your mobile device.

Submitting or approving reports is easy and convenient from any phone, tablet, or other mobile device!

Get the DATABASICS app on the App Store  Get the DATABASICS app on Google Play

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