Using state “Standard” rate where a city wasn’t selected.Your segment dates overlap — review your ranges.
Rates can vary by date and destination. The table shows each day’s lodging cap and M&IE. First and last travel days of each segment are at 75% M&IE.
Date
Segment
Location
Lodging cap
M&IE (full)
M&IE payable
Meals
Incidentals
Total (day)
Totals
$0
$0
$0
$0
$0
$0
How to use this calculator
Directions: Pick from a single or multi-day trip. Add up to two segments (state + city/county + dates). We calculate per-day lodging caps and M&IE, apply the GSA 75% rule on segment first/last days, split M&IE into Meals and Incidentals ($5/day), and total everything, adjusting for seasonal rates automatically.
Trip Type: Single day (one date) or Multi-day (start & end). Optionally add a second segment.
Destination: Choose State → type to search City/County → select a match. No city? We’ll fall back to that state’s Standard rate.
Dates: For each segment, pick the date(s). We apply the correct rate per day, including first/last day 75%.
Calculate: Review the per-day table and totals. Click Use "Export to CSV" to save/share.
What the columns mean
Lodging cap: Max reimbursable lodging for that night (no lodging on the last day of a segment).
M&IE (full): Full Meals & Incidentals before the 75% rule.
M&IE payable: 75% on the first/last travel day of a segment; otherwise 100%.
Meals / Incidentals: M&IE split; Incidentals fixed at $5 (scaled to $3.75 when 75% applies).
This is general information, not tax/HR advice. Confirm your internal policy and any CBA rules.
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