Directions: Pick from a single or multi-day trip. Add up to two segments (state + city/county + dates). We calculate per-day lodging caps and M&IE, apply the GSA 75% rule on segment first/last days, split M&IE into Meals and Incidentals ($5/day), and total everything, adjusting for seasonal rates automatically.
- Trip Type: Single day (one date) or Multi-day (start & end). Optionally add a second segment.
- Destination: Choose State → type to search City/County → select a match. No city? We’ll fall back to that state’s Standard rate.
- Dates: For each segment, pick the date(s). We apply the correct rate per day, including first/last day 75%.
- Calculate: Review the per-day table and totals. Click Use "Export to CSV" to save/share.
What the columns mean
- Lodging cap: Max reimbursable lodging for that night (no lodging on the last day of a segment).
- M&IE (full): Full Meals & Incidentals before the 75% rule.
- M&IE payable: 75% on the first/last travel day of a segment; otherwise 100%.
- Meals / Incidentals: M&IE split; Incidentals fixed at $5 (scaled to $3.75 when 75% applies).
This is general information, not tax/HR advice. Confirm your internal policy and any CBA rules.
