Useful Tools

Global Mileage Cost Calculator

Written by Amanda Canupp Mendoza | Oct 6, 2025 4:05:15 PM

Global Mileage Reimbursement Calculator

Manual distance entry; totals shown in the country’s currency and default output units: United States & United Kingdom → miles; all other countries (including Canada) → kilometers. Annual thresholds assume 0 year‑to‑date and are applied from the first tier.

Select a country to see input/output units (US & UK: miles; others: kilometers).

Assumption: year to date business distance is treated as 0 for threshold purposes. If your policy requires YTD tracking, enter the full distance for this trip only and let your ERP or policy logic handle cumulative thresholds.

Result

Fill in the form to see a breakdown.

How to use this calculator

  • Select the Country where the mileage reimbursement policy applies.
  • Horsepower appears only where required (France 3–7+ CV).
  • Passengers shows only for the UK and applies £0.05 per passenger per mile.
  • Enter the trip Distance. We assume miles for the United States & United Kingdom and kilometers for all other countries (including Canada).
  • Totals are shown in the country’s currency (e.g., USD, GBP, EUR, CAD) and in the output units above (US & UK → miles; all others → kilometers).
Disclaimer: This tool is provided for informational purposes only. Rates are based on published guidance at the time of update. Actual reimbursement policies may vary by employer, jurisdiction, or date of travel. Confirm with your organization’s policies and local regulations.

About this calculator

  • Units & Currency: Output units are miles for the US & UK and kilometers for all other countries (including Canada). All totals are shown in the country’s native currency defined in the data.
  • Thresholds: Where applicable, higher rates apply to an initial distance band and lower rates thereafter. This tool assumes YTD of 0 for simplicity.
From calculator → automated expense reporting

Automate your mileage & expense reports

This calculator uses the same country-specific mileage logic you can run automatically in DATABASICS Expense. Turn these calculations into one‑click, policy‑enforced reimbursements with approvals, tracking, and audit‑ready exports.

  • Applies country rates, bands & passengers automatically
  • Projects, grants & cost centers out‑of‑the‑box
  • Manager & finance approvals with policy checks
  • Audit‑ready exports
  • Integrates with NetSuite, Intacct & Dynamics
Learn more about DATABASICS Expense
Policy engineOn
ApprovalsMulti‑level
Mileage ratesCountry‑specific
Time to submitMinutes
Error rate↓

Mileage Calculator FAQ

What units does the calculator use?
Inputs/outputs are miles for the United States & United Kingdom and kilometers for all other countries (including Canada).
Why does the UK show a passengers field?
The UK includes a statutory uplift of £0.05 per additional passenger per mile. The passengers field appears only when the country is set to the United Kingdom and is ignored elsewhere.
Why does France ask for engine horsepower (CV)?
France reimburses by fiscal horsepower (CV). Some bands include an additional fixed amount that is added once to the trip total (shown as its own line in the breakdown).
Do you convert currencies?
No. Totals are shown in the country’s native currency from the data (e.g., GBP, EUR, CAD, USD). No FX conversion is performed.
Does the calculator handle multi‑band split calculations?
This simple tool applies the selected band’s rate (plus any fixed amount) to the full distance. If your policy requires split‑band math across thresholds, DATABASICS Expense can apply that automatically across year‑to‑date totals and individual trips.
Is this calculator connected to a server or storing my data?
No. It runs client‑side and does not store or transmit your entries. All logic is local to your browser.
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