DATABASICS Expense

DATABASICS Expense

Delivering on your most demanding expense requirements

DATABASICS provides innovative Expense software

For most organizations, automating expense reporting makes a lot of sense. Many have already taken the step. What happens, though, when your expense reporting software doesn’t live up to the promises? Or can’t keep pace with technology or your ever-changing business requirements? You end up building systems around the product to compensate for its short-comings. Before you realize it, you’re back to the excessive maintenance and reconciliation nightmares that you thought were leaving behind when you first automated.

Expense Reporting Solutions

Expense management system for the modern workforce

DATABASICS Expense delivers on your most demanding requirements with the most “future-proof” expense management system available. It’s global, mobile, and fully integrates into your ecosystem of applications. Whether you need to make a smooth transition or you’re ready to implement for the first time, making the move to a cloud-based system is fast, efficient, and affordable.

Easy Expense Data EntryEasy Expense Data Entry
The easiest entry is one you don’t have to do. Through automatic online transaction feeds & powerful defaults, DATABASICS Expense keeps user entry to a minimum. Easy, simple, and fast on any device.

Workflow & Policy EnforcementWorkflow & Policy Enforcement
With the power and flexibility of DATABASICS Expense approval workflow and compliance rules, you can specify exactly how you want the system to work. Imagine!

Payment & ReimbursementPayment & Reimbursement
Take the next step and after their reports are approved, reimburse your employees using best-of-breed expense reporting software with the ACH payment option. It’s fast, secure and accurate.

Receipt & AuditReceipt & Audit
Take a picture of your receipts with DATABASICS Receipt EXPRESS. Fax them, scan them or directly attach them—digitizing and managing your receipts couldn’t be easier. For internal audits DATABASICS Expense Report Audit, a module within Expense offers full audit capabilities.

OCR & Express Reporting OptionsOCR & Express Reporting Options
Our next generation capability provides EXPRESS reporting options to save you even more time. Use OCR to read receipts & auto-fill report fields for a faster, automated expense reporting solution.

Mileage ReimbursementMileage Reimbursement
Point-to-point, map-based mileage calculation reduces manual effort and makes reimbursements transparent.

Reporting & AnalyticsReporting & Analytics
Whether you’re an executive, administrator, or manager, gain instant insight into your processes — credit card reconciliation, vendor spend, departmental reports, rules compliance and more.

Project TrackingProject Tracking
Control projects, and their resources, of any size – from the simplest to the most complex. Because the depth of work varies from project to project, so does the drill-down ability of DATABASICS Time and Expense.

Per-diem ManagementPer Diem Management
The DATABASICS Expense per diem engine enables customers to manage the most complex per diem rules whether defined by statue or negotiated with unions or work councils.

Implementation & SupportImplementation & Support
The DATABASICS Expense per diem engine enables customers to manage the most complex per diem rules whether defined by statue or negotiated with unions or work councils.

 Mobile App
From Apples to Androids, DATABASICS mobile apps let you submit and manage expenses, timesheets, and invoices from anywhere, at anytime.

How it Works

Employee reporting should be hassle free.

Why limit your employees to work on expense reports and timesheets from a computer? Submitting or approving reports is easy and convenient from any phone, tablet, or other mobile device!

Get the DATABASICS app on the App Store
Get the DATABASICS app on Google Play