Time and Expense Software for Government Contractors

DATABASICS helps government contractors manage time tracking, expense reporting, leave, approvals, project coding, and audit-ready documentation in one connected workflow. For contractors working with DCAA, FAR, CAS, or other federal requirements, DATABASICS supports the controls, audit trails, reporting, and ERP integrations needed to keep time and expense data cleaner before it reaches finance, payroll, billing, or audit review.

Built for organizations that need more than basic timesheets or simple expense capture. It helps government contractors connect labor, travel, project costs, approvals, and supporting documentation so teams can reduce manual cleanup and keep better control over compliance-sensitive workflows.

Why do government contractors need time and expense together?

Government contractors often need to connect employee time, travel expenses, leave, project codes, approvals, and supporting documentation. When those pieces live in separate systems, finance teams can spend too much time reconciling labor and expense data before billing, reporting, or audit review.

DATABASICS brings time and expense workflows together so contractors can capture project-level detail earlier, route submissions through the right approval steps, and preserve the audit trail behind each transaction. That matters when labor costs, travel expenses, per diem rules, project accounting, and ERP handoff all need to line up.

Track labor, projects, jobs, clients, or tasks with labor and project time tracking.
Manage expenses, receipts, card activity, reimbursements, and approvals in a connected workflow.
Use all-in-one time and expense software when labor and expense data need to stay together.
Connect approved time and expense data to accounting, payroll, HR, and ERP systems through ERP and accounting integrations.

Review of Your Specific Needs

We get all the details right with a thorough interview and review.

Setup of Your Solution

Together, we configure the system to achieve your vision.

Rollout

We get off on the right foot with targeted training and detailed roll-out plans.

What is the best time and expense software for government contractors?

The best fit is usually software that can manage time tracking, expense reporting, project coding, approvals, audit trails, and ERP handoff together. DATABASICS is built for government contractors that need workflow control around labor, travel, expenses, leave, and compliance-sensitive documentation.

Does DATABASICS support DCAA-related time tracking?

DATABASICS supports configurable controls, approval workflows, audit trails, project-level tracking, and reporting structures used in DCAA-controlled environments. Final compliance responsibility depends on the contractor’s policies, configuration, and review process.

Can DATABASICS handle both time and expense for government contractors?

Yes. DATABASICS supports both time tracking and expense reporting, along with leave, P-Card workflows, approvals, reporting, and integrations. This matters when labor and expense data need to stay connected by project, contract, department, or cost structure.

Why is project-level tracking important for government contractors?

Government contractors often need to connect labor, travel, and expenses to the right project, contract, or cost structure. Project-level tracking helps finance teams reduce cleanup, support reporting, and preserve documentation for review.

When should government contractors choose DATABASICS?

DATABASICS is a strong fit when government contractors need more control than spreadsheets, lightweight expense apps, or disconnected timekeeping tools can provide.

Choose DATABASICS when:

time and expense data need to connect to projects, jobs, contracts, or cost structures
DCAA-related controls, audit trails, approvals, and reporting matter
finance needs cleaner labor and expense data before billing or audit review
the organization needs integrations with ERP, payroll, HR, card, or accounting systems
employees need a practical way to submit time, expenses, leave, and supporting documentation

Consider a lighter tool when:

you only need basic expense submission
there is no project, contract, grant, or cost-accounting complexity
time tracking and expense reporting do not need to work together

How much does it cost?

Pricing depends on your team size and what you need. It's usually less than what you'd pay for two separate tools. Book a demo and we'll give you a number. Or check out our pricing calculator.

“One of our best investments and huge timesaver! Support has been fantastic!”

SRC, Inc.

Government Contractor

"DATABASICS Expense has proven to be a true end-to-end solution in reporting our travel expenses."

Moog

Government Contracting Industry

"What stood out was DATABASICS’ willingness to understand the intricacies of our program and mutually work to develop solutions that work for us (and not just implement solutions that other companies have used)."

CACI

Government Contracting Industry

Government contractor proof: CALIBRE

CALIBRE Systems, Inc. has used DATABASICS for more than 10 years to manage federal contracting complexity across time, expense, leave, and P-Card workflows. The company integrated DATABASICS with Microsoft Dynamics SL and ADP while supporting project cost accounting, approval workflows, mobile data entry, and reporting needs in a DCAA-controlled environment.

That proof matters because government contractors are not only choosing software for submission speed. They need confidence that project detail, approvals, employee reporting, accounting handoff, and audit documentation can hold together as the organization grows.

Time and Expense Software for Government Contractors

Reduce audit anxiety and delayed payments.

Why do government contractors need time and expense together?