Track It Once.
Trust It Always.

Employees record timesheets and expense reports in one place. Approved entries can sync with connected systems, reducing duplicate entry, manual errors, and accounting cleanup.

Less Waiting.
More Doing.

Approved job-cost data can move into your accounting system without another round of manual entry. Finance can close the books with cleaner information, while project teams can use current costs to plan future work.

Know Where Every
Dollar’s Going.

Dashboards and reports bring project hours, expenses, costs, budgets, and progress together so teams can identify problems earlier.

Launch in Weeks,
Not Months.

DATABASICS helps configure workflows, train users, and prepare your organization to launch without the extended setup cycles associated with more complex platforms.

Your Rules.
Your Way.
Our Support.

Every organization tracks time and expenses differently. That’s why our team customizes the system to your payroll rules, cost codes, and reporting needs.

We don’t just hand you a tool. We provide a comprehensive service for timesheet and expense management, partnering with you to configure workflows, train your staff, and keep things current as your policies evolve. Our knowledgeable support team is a key resource for onboarding and ongoing assistance, helping you launch in weeks instead of months and avoid the costly admin overhead that comes with more complex platforms.

Most time and expense platforms take months to roll out and add layers of complexity your teams don’t need. Meanwhile, receipts get lost, timesheets go late, and missed time entries or missed punches create additional headaches, leaving finance stuck cleaning up after the fact.

DATABASICS brings timesheets and expense reports into one system, with current data and configurable compliance controls. Finance gets more reliable information for payroll, project costing, billing, reporting, and analysis without rebuilding the same activity in multiple systems.

Connect Billable Time and Expenses to Project Billing

Employees record billable time and project expenses in one place and code them to the right client, project, phase, task, or cost center. Managers review and approve the entries using your organization’s rules.

Approved time and expense data can then move into your connected ERP or accounting system to support project costing, billing, and reporting. This reduces spreadsheet cleanup, manual file uploads, and repeated data entry between employees, project teams, and accounting.

Track

Separate billable and non-billable time

Allocate

Allocate expenses by client, project, task, or cost code

Check

Apply project-specific approval and policy rules

Pass approved time and expense data to your ERP or accounting system

One System. No Confusion. All the Answers.

The DATABASICS Time & Expense solution is trusted worldwide to manage time, projects, and expenses in one simple platform.

One Login, Less Hassle: Employees track time and expenses together.
Rules Built-In: Set smart rules once, then use AI Expense Approval to help review receipt itemization, amount and date mismatches, and other exceptions before they reach a human approver.
Mobile and Field Ready: Capture, submit, and approve digital and physical receipts from any device, even offline.
Project and Cost Tracking: Code time and expenses by client, project, job, grant, phase, task, or cost center to improve cost and budget reporting.
Connected ERP Workflows: Send approved time and expense data to systems such as NetSuite, Sage Intacct, and Microsoft Dynamics for accounting, payroll, project costing, billing, and reporting.
Project Billing Support: Capture billable time and project expenses with the necessary client, project, task, and cost-code detail. Send the approved data to your connected accounting or ERP system for invoice creation.
Detailed Reporting: Review time, expenses, project costs, budgets, and approval activity by the reporting periods that fit your organization.

Can I track both billable and non-billable time?

Yes. Time entries can be identified as billable or non-billable and coded by client, project, phase, or task. This gives project teams and finance the approved detail they need for costing, billing, and reporting.

Can DATABASICS support project billing?

Yes. DATABASICS captures billable time and project expenses by client, project, phase, task, or cost code. Managers approve the entries before the approved data moves to your connected ERP or accounting system to support project costing, billing, and reporting.

DATABASICS supplies the approved time and expense data. Your accounting or ERP system creates and issues the client invoice.

A Single Solution for Timesheets & Expense Reports

Your ERP Leaves Gaps.
DATABASICS Fills Them.

Your Rules.
Your Way.
Our Support.

Not Ready for a Demo Yet?

No More Guesswork in Time & Expense Tracking