DATABASICS for Staffing Firms™

DATABASICS for Staffing Firms™

Staffing organizations struggle with tracking employee time and expenses with efficiency and accuracy. DATABASICS Time + Expense for Staffing Firms™ provides timesheet management and expense reporting solutions that help control costs, enforce business rules, and increase visibility into your employee activity.

Time & Expense Reporting Software for Staffing Firms

Timesheet management and expense reporting for the mobile workforce.

DATABASICS for Staffing Firms™

DATABASICS Time + Expense for Staffing Firms™ brings together the best of both time & expense reporting software. 

DATABASICS is fast and easy; plus, it integrates client labor, mileage tracking & expenses, and reporting along with your essential HR, payroll, travel, billing, and other critical systems. This all-in-one time tracking and  expense reporting software built specifically for staffing firms.

DATABASICS Expense

DATABASICS Expense is the easiest way for staffing professionals to track expenses quickly and accurately through a simple solution that’s as mobile as their workforce. 

With DATABASICS Expense, Staffing Professionals get a fully integrated, compliant accounting software solution with:

  • Mobile receipt capture: Submit expense reports by taking a photo of a receipt from a mobile device the system reads the data and auto-fill fields and you simply hit submit 
  • Ensure compliance: Rules and restrictions, whether business rules, or specific to particular clients, are automated to take care of compliance
  • T&E management: Track staff travel expenses such as lodging, meals, and transportation and control travel spend with with built-in company/client policies
  • Mileage tracking with reimbursement: Track actual miles spent with controls in place to prevent overpayment such as automatic deduction of commute miles
  • Per diem management: With a flexible policy engine you can use your own rates or use IRS rates such as GSA, CONUS, OCONUS tables, and other tables rates are already in the system
  • Global support: from per diems, multi-currency, multi-language, tax management, to application localization

DATABASICS Time

Staffing Professionals need a mobile solution for timekeeping that doesn’t training. With DATABASICS Time, you can implement a process that is fully compliant with your organization’s requirements and makes it easy to capture accurate time.

With DATABASICS Time, Staffing Professionals get a fully integrated, compliant solution with:

  • Geofencing with GPS/IP address tracking: Set worksite coordinates with a radius to keep staff accountable for not only when they clock in, but where they clock in
    • Visit verification: Capture and validate an employees location during clock in/out
    • Auto Clock-out with reminders: Staff get automated alerts and reminders when to clock-out
    • Fraud prevention: Staff are not “buddy punching”
  • Client approvals: Flexible approval workflows match your administrative needs without workarounds
  • Project time tracking: Capture time at any level of a project, client, or other work breakdown structure with precision to track of billable hours down to the billable seconds
  • Leave management with accruals: Track leave and resources with built-in compliance to ensures your firm is always in compliace (i.e. Overtime Laws, FMLA, etc.)
  • Full auditability: create a complete audit trail of entry, modification, and approval actions

Client/Project Approvals

This is time & expense software for staffing firms that allows you to track projects, clients, and their resources, from the simplest to the most complex. Because the details of work varies from project to project, so does the flexibility of DATABASICS.

 

Learn more about DATABASICS client/project tracking and what Staffing Professionals get, including:

  • Easy cost allocation & budgeting: With real-time visibility, it’s easy to manage and analyze costs
  • More control: Restrict the view of “clients/projects” and then enforce workflow and policies related to that project structure
  • A single-system experience: Easily and accurately manage time and expense in a single solution
  • External approvals: If you’re looking for approvals from clients or external approvals, let us solve those issues
  • Seamless integration with your critical systems: From billing to project management, and payroll, your processes will work together

Mileage Tracking

Whether you need the full expense reporting solution, or just a solution for tracking and reimbursing employee mileage, DATABASICS provides time & expense software for staffing firms with just the right tools for your organization.

Staffing organizations can simplify reporting with DATABASICS mileage tracking, including features like:

  • Ease of use: Starting and stopping mileage is quick and easy with the click of a button
  • Commute mileage calculations: Subtract the employee’s regular work commute from their reimbursement automatically and prevent overpayment
  • GPS & Google Maps integrations: Calculating mileage is easy with GPS technology and Google Maps, allowing employees to easily enter start and stop addresses
  • No third-party hardware: No need to install expensive equipment with software based in the cloud and available on every employee’s smart device

Mobile App

The mobile workforce for a Staffing organization needs to be sleek, functional, and easy to use. DATABASICS meets all of these needs with its mobile and web time & expense software for staffing firms. 

Staffing organizations get the full range of mobile capabilities, including:

  • Timesheet entry from anywhere: Employees use the device already in their pocket or on their desktop to capture time
  • Automated notifications: Notifications and alerts pushed directly to their home screen keep employees up to date
  • Receipt capture & receipt management: Take a quick picture of a receipt and store it in the system for fast entry or use later
  • Instant expense reports: Let the system read your receipts and auto-fill required fields, leaving the user to verify and submit
  • GPS tracking: Track GPS location & IP address with each clock-in or clock-out

Audit

DATABASICS’ Audit empowers auditors to review expense reports quickly and easily. Reports can be audited at any time after posting or as a final step prior to posting. The system is intuitive enough so that auditors do not need special training to use our cloud-based software.

Staffing Professionals get a solution designed to meet their customers’ needs as those needs change. Auditors have the freedom to explore and help refine policies as well as monitor compliance.

You can expect a lot. With DATABASICS Audit, Staffing Professionals get the full range of auditing, including:

  • An easy-to-use solution: Receipts, transactions, and status are all presented in the same screen
  • Unique reporting: Ad hoc investigations ensure compliance
  • Tracking: Access to a complete audit activity and access to the audit trail of administrators and approvers
  • Peace of mind: Special security provisions for outsourcing
  • Automation: Receipts are matched to transactions
  • Flexibility: Reports can be configured to meet your specific requirement, including reports for missing timesheets or for missing receipts
  • Notifications: Stay on top of your information with notifications and reporting provided right to your email inbox
  • Detailed audit trails: From missing timesheets, expense rejections, or missing receipts, you can drill down by the employee, project, or by client 
Time & Expense

DATABASICS for Staffing Firms™

DATABASICS Time + Expense for Staffing Firms™ brings together the best of both time & expense reporting software. 

DATABASICS is fast and easy; plus, it integrates client labor, mileage tracking & expenses, and reporting along with your essential HR, payroll, travel, billing, and other critical systems. This all-in-one time tracking and  expense reporting software built specifically for staffing firms.

DATABASICS Expense

DATABASICS Expense is the easiest way for staffing professionals to track expenses quickly and accurately through a simple solution that’s as mobile as their workforce. 

With DATABASICS Expense, Staffing Professionals get a fully integrated, compliant accounting software solution with:

  • Mobile receipt capture: Submit expense reports by taking a photo of a receipt from a mobile device the system reads the data and auto-fill fields and you simply hit submit 
  • Ensure compliance: Rules and restrictions, whether business rules, or specific to particular clients, are automated to take care of compliance
  • T&E management: Track staff travel expenses such as lodging, meals, and transportation and control travel spend with with built-in company/client policies
  • Mileage tracking with reimbursement: Track actual miles spent with controls in place to prevent overpayment such as automatic deduction of commute miles
  • Per diem management: With a flexible policy engine you can use your own rates or use IRS rates such as GSA, CONUS, OCONUS tables, and other tables rates are already in the system
  • Global support: from per diems, multi-currency, multi-language, tax management, to application localization

DATABASICS Time

Staffing Professionals need a mobile solution for timekeeping that doesn’t training. With DATABASICS Time, you can implement a process that is fully compliant with your organization’s requirements and makes it easy to capture accurate time.

With DATABASICS Time, Staffing Professionals get a fully integrated, compliant solution with:

  • Geofencing with GPS/IP address tracking: Set worksite coordinates with a radius to keep staff accountable for not only when they clock in, but where they clock in
    • Visit verification: Capture and validate an employees location during clock in/out
    • Auto Clock-out with reminders: Staff get automated alerts and reminders when to clock-out
    • Fraud prevention: Staff are not “buddy punching”
  • Client approvals: Flexible approval workflows match your administrative needs without workarounds
  • Project time tracking: Capture time at any level of a project, client, or other work breakdown structure with precision to track of billable hours down to the billable seconds
  • Leave management with accruals: Track leave and resources with built-in compliance to ensures your firm is always in compliace (i.e. Overtime Laws, FMLA, etc.)
  • Full auditability: create a complete audit trail of entry, modification, and approval actions
Client/Project Approvals

Client/Project Approvals

This is time & expense software for staffing firms that allows you to track projects, clients, and their resources, from the simplest to the most complex. Because the details of work varies from project to project, so does the flexibility of DATABASICS.

 

Learn more about DATABASICS client/project tracking and what Staffing Professionals get, including:

  • Easy cost allocation & budgeting: With real-time visibility, it’s easy to manage and analyze costs
  • More control: Restrict the view of “clients/projects” and then enforce workflow and policies related to that project structure
  • A single-system experience: Easily and accurately manage time and expense in a single solution
  • External approvals: If you’re looking for approvals from clients or external approvals, let us solve those issues
  • Seamless integration with your critical systems: From billing to project management, and payroll, your processes will work together
Mileage Tracking

Mileage Tracking

Whether you need the full expense reporting solution, or just a solution for tracking and reimbursing employee mileage, DATABASICS provides time & expense software for staffing firms with just the right tools for your organization.

Staffing organizations can simplify reporting with DATABASICS mileage tracking, including features like:

  • Ease of use: Starting and stopping mileage is quick and easy with the click of a button
  • Commute mileage calculations: Subtract the employee’s regular work commute from their reimbursement automatically and prevent overpayment
  • GPS & Google Maps integrations: Calculating mileage is easy with GPS technology and Google Maps, allowing employees to easily enter start and stop addresses
  • No third-party hardware: No need to install expensive equipment with software based in the cloud and available on every employee’s smart device
Mobile App

Mobile App

The mobile workforce for a Staffing organization needs to be sleek, functional, and easy to use. DATABASICS meets all of these needs with its mobile and web time & expense software for staffing firms. 

Staffing organizations get the full range of mobile capabilities, including:

  • Timesheet entry from anywhere: Employees use the device already in their pocket or on their desktop to capture time
  • Automated notifications: Notifications and alerts pushed directly to their home screen keep employees up to date
  • Receipt capture & receipt management: Take a quick picture of a receipt and store it in the system for fast entry or use later
  • Instant expense reports: Let the system read your receipts and auto-fill required fields, leaving the user to verify and submit
  • GPS tracking: Track GPS location & IP address with each clock-in or clock-out
Reporting & Auditing

Audit

DATABASICS’ Audit empowers auditors to review expense reports quickly and easily. Reports can be audited at any time after posting or as a final step prior to posting. The system is intuitive enough so that auditors do not need special training to use our cloud-based software.

Staffing Professionals get a solution designed to meet their customers’ needs as those needs change. Auditors have the freedom to explore and help refine policies as well as monitor compliance.

You can expect a lot. With DATABASICS Audit, Staffing Professionals get the full range of auditing, including:

  • An easy-to-use solution: Receipts, transactions, and status are all presented in the same screen
  • Unique reporting: Ad hoc investigations ensure compliance
  • Tracking: Access to a complete audit activity and access to the audit trail of administrators and approvers
  • Peace of mind: Special security provisions for outsourcing
  • Automation: Receipts are matched to transactions
  • Flexibility: Reports can be configured to meet your specific requirement, including reports for missing timesheets or for missing receipts
  • Notifications: Stay on top of your information with notifications and reporting provided right to your email inbox
  • Detailed audit trails: From missing timesheets, expense rejections, or missing receipts, you can drill down by the employee, project, or by client 

More Testimonials

Talk to a Staffing Firm Time & Expense Specialist today!

Sales
+1 (800) 599-0434