P-card Program Management

Streamlining small purchases doesn’t mean you have to loosen the controls.

P-Cards are a great way to streamline the traditional process for small purchases—but managing P-Card spend isn’t always easy. DATABASICS offers a P-Card spend management solution that simplifies reconciliation, increases visibility, captures critical accounting details and helps you maintain your control standards.

Better in Every Way that Matters

  • Usability
  • Compliance
  • Flexibility
  • Reconciliation
  • Better Usability

    Streamline the traditional purchasing process with intuitive tools that easily capture the supporting documentation and information your organization requires.

  • Better Compliance

    Control spend, reduce fraud, enforce business rules and easily create and modify P-Card program policies.

  • Better Flexibility

    Create approval workflows that follow your organization’s P-Card rules, including routing of reports based on expense type, project code or department hierarchies.

  • Better Reconciliation

    Let the system do the work for you by automatically matching data with credit card transaction feeds.

Feature Highlights

What makes our P-Card management software so special? Check out the highlights below. For a full list of DATABASICS P-Card Spend Management features, download our feature sheet >

Project Allocations

Maintain control over project, grant or activity spend at any level.

Project Allocations

Reporting

Use Standard reports to provide immediate access to key P-Card reporting information. Or explore any dimension or combination of dimensions with our easy DIY reporting capability. Graphic or tabular presentation—the choice is yours.

Reporting

Notifications

Get notifications and alerts in real time, on any device, so you can always be in the know.

Notifications

Travel Expense Integration

Integrate your P-Card program with your expense management and accounting systems for greater efficiency and accuracy.

Travel Expense Integration

Workflow and Approvals

Create workflows to meet the needs of each operating unit in your organization, including approvals by spend, expense type and budget line item.

Workflow and Approvals

Business Rule Enforcement

Maintain alignment with your company’s rules, processes and standards.

Business Rule Enforcement

At DATABASICS, we believe in the power of better—in the power of better solutions driving better decisions for better results. We understand the challenges you face in implementing efficient, effective P-Card programs for your organization.

And we’re committed to offering transparent, flexible solutions so you can enjoy all the benefits of P-Cards without any of the headaches.

Customer Successes

  • What stood out was DATABASICS’ willingness to understand the intricacies of our program and mutually work to develop solutions that work for us (and not just implement solutions that other companies have used).

  • DATABASICS works well for us. The support team is great to work with, very responsive and helpful.

  • CACI
  • Skanska