Solutions Overview

Solutions Overview

Solutions for time, expense, and invoice management

DATABASICS solutions are based on our three future-proof products: expense reporting, time tracking, and vendor invoice management. Delivering on your most demanding requirements with solutions that grow with you.

Best-of-Breed
Employee Reporting Solutions

Future-proof your business

Managing Travel & Expenses

A recent Aberdeen Group survey found that companies without an automated travel and entertainment (T&E) expense management solutions lag behind in every aspect of financial management. They incur unnecessary costs, get limited visibility into spending, and have little or no control over expenditures.

Improve visibility and quickly reduce costs with our cloud-based expense report software. Designed to meet the needs of “rising stars” to global enterprises, DATABASICS Expense is a highly flexible, scalable solution that is easily configured to meet your company’s most demanding business requirements.

Companies trust best-in-breed DATABASICS Expense to support over a million employees around the world. DATABASICS solutions are easy to use, quick to implement, and always tailored to meet your needs.

With DATABASICS Expense our customers…

  • Save up to 67%, by using automated expense reporting.
  • Reduce travel spend through improved program compliance.
  • Gain visibility and insight from pre-formatted and custom reporting.
  • Fully integrate with accounting, payroll, and travel systems.
  • Enter and approve reports online from their mobile devices
  • Provide an easy-to-use employee reporting hub for users and admins.

Expense Reporting

Modern businesses need more from their expense management system. Reimbursing employees can be faster and simpler with web-based automated expense management software. Whether global or local, expense reporting is easier than ever when software lives in the cloud and can integrate with already established applications like Intacct and Microsoft Dynamics among others.

DATABASICS Expense is easy to implement, whether you’re looking for a new solution to replace an old system or whether you’re implementing expense management software for the first time.

With DATABASICS Expense, our customers get:

  • Intuitive, simple expense reporting: The expense reporting process is easy and simple for end users with automatic online transaction feeds allow users to automate more data entry from their own mobile device;
  • OCR & innovative tech: Next-generation technology allows the user to scan a receipt and auto-populate their expense report;
  • Faster reimbursement: ACH payment options make it faster for employees to get reimbursed after approval;
  • Per diem management: Customers can input their requirements into the system and rely on cloud-based software to manage per diems based on unique company policies;
  • Reporting intelligence: From executives to administrators, company leaders need insight into credit card reconciliation, spend, and compliance, all of which are easy to mange with intuitive dashboards.

Managing Time Tracking and Control

For many organizations, there is more to time tracking than payroll. When time sheet data is also needed for project, budget, billing and other distributions, DATABASICS Time is your answer.

Our best-in-breed cloud-based employee time tracking system is easy to use, streamlines processing, and supports simple and complex projects, funding budgets, and contracts, And, as with all DATABASICS solutions, we work closely with you so that DATABASICS Time meets your organization’s unique business requirements.

DATABASICS Time is a complete employee time tracking solution. It’s easy to use, supports simple and complex projects, and streamlines processing. With Time, you can better manage resource use, reduce administrative overhead for time reporting, and reduce Days Outstanding for billable work.

With DATABASICS Time, our customers:

  • Capture time at any level of organizational or work-break down.
  • Create rules that ensure precise control over timesheet entry and approvals.
  • Integrate timesheet processing with payroll, project management, billing, budgeting, HR and accounting systems.
  • Tightly control the timesheet process with dashboards and industry-leading reporting,
  • Specify timesheet span (weekly or semi-monthly) by location, class-of-employee, and more.
  • Provide an easy-to-use employee reporting hub users and admins.

Managing Vendor Invoices

Manual vendor invoice processing strains vendor relations, is subject to fraud and over-payments, forfeits early-pay discounts, can lower the corporate credit rating, and frustrates those doing the processing. DATABASICS Vendor Invoice Management is a simple answer to a serious problem.

A recent survey showed the value of moving to automated invoicing: a 90% savings in AP, a 44% savings in AR and an overall error reduction of 37%. Where do these savings come from? They come from accurate data capture, tailored approval workflow, easy-to-use functions, and quick processing.

With DATABASICS Invoice, our customers:

  • Replace stacks of paper with easily managed electronic documents;
  • Enforce internal controls with flexible, multi-level, condition-based workflow;
  • Control through the review process through dashboards and industry-leading reporting;
  • Integrate fully with their Accounts Payable System;
  • Capture all processing activity in a secure audit trail.
+ Managing Travel & Expenses

Managing Travel & Expenses

A recent Aberdeen Group survey found that companies without an automated travel and entertainment (T&E) expense management solutions lag behind in every aspect of financial management. They incur unnecessary costs, get limited visibility into spending, and have little or no control over expenditures.

Improve visibility and quickly reduce costs with our cloud-based expense report software. Designed to meet the needs of “rising stars” to global enterprises, DATABASICS Expense is a highly flexible, scalable solution that is easily configured to meet your company’s most demanding business requirements.

Companies trust best-in-breed DATABASICS Expense to support over a million employees around the world. DATABASICS solutions are easy to use, quick to implement, and always tailored to meet your needs.

With DATABASICS Expense our customers…

  • Save up to 67%, by using automated expense reporting.
  • Reduce travel spend through improved program compliance.
  • Gain visibility and insight from pre-formatted and custom reporting.
  • Fully integrate with accounting, payroll, and travel systems.
  • Enter and approve reports online from their mobile devices
  • Provide an easy-to-use employee reporting hub for users and admins.
+ Expense Reporting

Expense Reporting

Modern businesses need more from their expense management system. Reimbursing employees can be faster and simpler with web-based automated expense management software. Whether global or local, expense reporting is easier than ever when software lives in the cloud and can integrate with already established applications like Intacct and Microsoft Dynamics among others.

DATABASICS Expense is easy to implement, whether you’re looking for a new solution to replace an old system or whether you’re implementing expense management software for the first time.

With DATABASICS Expense, our customers get:

  • Intuitive, simple expense reporting: The expense reporting process is easy and simple for end users with automatic online transaction feeds allow users to automate more data entry from their own mobile device;
  • OCR & innovative tech: Next-generation technology allows the user to scan a receipt and auto-populate their expense report;
  • Faster reimbursement: ACH payment options make it faster for employees to get reimbursed after approval;
  • Per diem management: Customers can input their requirements into the system and rely on cloud-based software to manage per diems based on unique company policies;
  • Reporting intelligence: From executives to administrators, company leaders need insight into credit card reconciliation, spend, and compliance, all of which are easy to mange with intuitive dashboards.
+ Managing Time Tracking and Control

Managing Time Tracking and Control

For many organizations, there is more to time tracking than payroll. When time sheet data is also needed for project, budget, billing and other distributions, DATABASICS Time is your answer.

Our best-in-breed cloud-based employee time tracking system is easy to use, streamlines processing, and supports simple and complex projects, funding budgets, and contracts, And, as with all DATABASICS solutions, we work closely with you so that DATABASICS Time meets your organization’s unique business requirements.

DATABASICS Time is a complete employee time tracking solution. It’s easy to use, supports simple and complex projects, and streamlines processing. With Time, you can better manage resource use, reduce administrative overhead for time reporting, and reduce Days Outstanding for billable work.

With DATABASICS Time, our customers:

  • Capture time at any level of organizational or work-break down.
  • Create rules that ensure precise control over timesheet entry and approvals.
  • Integrate timesheet processing with payroll, project management, billing, budgeting, HR and accounting systems.
  • Tightly control the timesheet process with dashboards and industry-leading reporting,
  • Specify timesheet span (weekly or semi-monthly) by location, class-of-employee, and more.
  • Provide an easy-to-use employee reporting hub users and admins.
+ Managing Vendor Invoices

Managing Vendor Invoices

Manual vendor invoice processing strains vendor relations, is subject to fraud and over-payments, forfeits early-pay discounts, can lower the corporate credit rating, and frustrates those doing the processing. DATABASICS Vendor Invoice Management is a simple answer to a serious problem.

A recent survey showed the value of moving to automated invoicing: a 90% savings in AP, a 44% savings in AR and an overall error reduction of 37%. Where do these savings come from? They come from accurate data capture, tailored approval workflow, easy-to-use functions, and quick processing.

With DATABASICS Invoice, our customers:

  • Replace stacks of paper with easily managed electronic documents;
  • Enforce internal controls with flexible, multi-level, condition-based workflow;
  • Control through the review process through dashboards and industry-leading reporting;
  • Integrate fully with their Accounts Payable System;
  • Capture all processing activity in a secure audit trail.

Employee reporting should be hassle free.

Why limit your employees to work on expense reports and timesheets from a computer? Submitting or approving reports is easy and convenient from any phone, tablet, or other mobile device!

Get the DATABASICS app on the App Store
Get the DATABASICS app on Google Play

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