Mileage Tracking

Mileage Tracking

Automate mileage tracking with the right controls in place

DATABASICS Expense takes the pain out of tracking mileage with GPS technology that minimizes questions about accuracy of mileage logs. Our point-to-point, Google map-based mileage calculations replace driver odometer logs, ensuring compliance, reducing manual effort, and making reimbursements transparent.

Mileage Tracking & Reimbursement

Simplify reporting with our automated mobile kilometer tracking tool

Drivers can automatically capture their drives with the flexibility to manually start and stop a drive. This solution creates a fully transparent GPS mileage log sent automatically to DATABASICS Expense using the mobile device your employees already carry around in their pocket.

The challenge comes in ensuring that the employee is reimbursed for all their miles (minus commute miles) while you’re also getting accurate reports that won’t set off auditing red flags. DATABASICS has an answer that solves both problems: mobile automated GPS mapping.

DATABASICS Expense provides an easy way to track mileage by putting the right controls in place.

Key features of our mobile reimbursement reporting system:

  • Easy To Use: Start & stop with the click of a button
  • Google Maps: Enter where you went and where you left for quick calculations
  • Commute Miles: Ensure that you only reimburse mileage during the business trip, not the usual commute
  • Accurate Log Reporting: Mileage is reduced on average, resulting in more precise reports that save money compared to estimated reporting
  • Compliance: We’ve got you covered, from enforcing company policies to ensuring electronic logging device (ELD) compliance
  • GPS & IP Address Tracking: Capture GPS & IP address data to track commute miles, routes, arrival and departure times
  • Audit Trail: Detailed reporting shows a history of information creating an full audit trail of mileage tracked; and data can be drilled down by department or by employee
  • Mobile App: Drivers have real-time access, anytime, anywhere, all from their own mobile device
  • No Hardware Needed: Utilizing GPS technology and Google Maps there is no need for third-party hardware to be installed on vehicles

Analytics that provides full transparency and helps you make better decisions.

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