DATABASICS for Construction™

DATABASICS for Construction™

Time & Expense solutions for the construction industry

The construction industry has a lot to juggle when it comes to tracking time and expenses. With workers in varying roles who might be seasonal or designated to a specific site, finding a flexible solution is a priority. DATABASICS Time + Expense for Construction™ help you gain real-time visibility in staff activity, puts controls in place to reduce spend, ensures compliance by automating business rules and workflows, and speeds up the billing process so that you get paid quicker.

Construction
Time Tracking and Expense Reporting

Easy-to-use mobile construction time & expense solutions

DATABASICS for Construction™

DATABASICS Time + Expense for Construction™ brings timesheets and expense reports together in an all-in-one solution to streamline your processes and consolidate your critical business systems into one employee reporting platform. Automating time and expense opens the communication between your separate resources, field managers, and finance staff.

With DATABASICS Time + Expense for Construction™, businesses can take advantage of:

  • Seamless integrations: with your existing business systems like accounting, work orders, HR, travel, and payroll integration
  • Time + Expense: is an all-in-one time/expense/leave solution that centralizes and creates a hub for all of your important information
  • Mobile app: with full functionality that tracks expense reporting & time tracking from anywhere, and at anytime
  • Ensure compliance: with multi-tiered approval workflows and business rules enforcement built into the system
  • Increased productivity: across the board from employees, subcontractors, administrators, to upper level management
  • Leave management: from FMLA, Overtime Law, to Sick Leave and all that is in between you’re covered
  • Business rules enforcement: with built compliance is part of the system whether it’s handbook rules, DCAA, local governments laws, to country specific laws
  • Travel management & pre-trip authorization: controls travel spend through policy compliance by requiring estimates before trips are authorized, enforces rules around spend during the trip, and then compares the estimate to the actual expense
  • GPS mileage tracking: with built-in IRS rates removes the guess work out and prevents overpayment
  • Geofencing and geolocation tracking: comes with a complete audit trail, staff can input worksite coordinates and a radius to keep employees accountable for not only when they clock in, but where they clock in
  • Built-in budgeting: helps controls costs and increase your bottom line (budget by period, level, project, work breakdown structure, or your custom needs)
  • Project/work order tracking: from the simplest to the most complex are easily managed within the system
  • Reporting and analytics: with customizable dashboards provide valuable insights from labor data, missing timesheets, to possible fraud identification
  • Real-time notifications and alerts: are sent by email and/or text notifying staff/approvers/managers of issues (ex. timesheet or expense rejection or missing receipts or timesheet )
  • Audibility: with full audit trail that can be drilled down by the employee, department, or project/work order
  • Employee satisfaction: is increased due to reduced workload fatigue and not having to inefficiently jump between multiple systems or screens
  • Accounting codes or multi-company codes: are normalized in the system making it easier to manage a single set of codes
  • Support for global requirements: like per diems, taxes, international laws, multi-languages, multi-currencies, business processes, business policies and standards, and integrations
  • Premium customer service: our award-winning customer support is the best in the industry

Expense Reporting

Expense reports on paper waste time, use up valuable resources, and creates opportunities for spend leakage. Plus, construction workers are always on the move and they need a mobile solution. Having an automated expense solution allows contractors to track expenses accurately.

DATABASICS Expense was built in the cloud to be mobile and flexible, designed with the construction worker and the finance team in mind to combine functionality with ease of use.

The result is an intuitive, flexible platform that provides an easy method for workers to submit their expense reports and an efficient way for approvers to move through their approval queue.

Save time & money:

  • Achieve cost savings, as much as 67%, by automating expense report processing
  • Reduce travel spend through improved compliance
  • Gain improved visibility and insight from analytics and customizable dashboards

Work smarter, not harder:

  • Bill clients more efficiently and with accuracy and get paid faster
  • Expense reporting is made even easier with Receipt EXPRESS, simply take a photo of the receipt with your a mobile device and create instant expense reports
  • Mileage tracking is automated with GPS technology and the mileage log is automatically sent to the system and to it’s expense report
  • Mileage reimbursement rates are already in the system giving you up to date IRS reimbursement rates
  • All of your important financial information and data in consolidated into just one screen so you can conveniently see all expenses in one place
  • Take advantage of built-in reports that you can schedule and send to your email inbox like pending approvals, expense duplicate transactions, to missing timesheets

A solution that fits your needs:

  • Tracking quick expenses like parking, mileage, or tolls is easy with Expense EXPRESS
  • Accounting, work orders, payroll, and travel booking are all brought into the same screen with seamless integrations
  • Get all your systems under one roof when DATABASICS Expense is paired with DATABASICS Time

Project/Work Order Tracking

Tracking construction projects is an essential part of the job, from initial project conception and initiation through project close. A lot happens between those stages involving budgeting and tracking labor costs, two burdensome tasks made simpler with DATABASICS’ project/work order tracking.

DATABASICS’ project tracking provides:

  • Time tracking/billing: Maintain accurate billable hours down to the billable second
  • Budgeting: Managing and analyzing costs is easy with real-time visibility and reporting
  • Crew timesheets: Easily manage timesheets of several crew members
  • Custom depths of work: Projects will vary and so should the structure of your project tracking
  • Team project management: Break projects down into manageable sections based on your unique WBS (work breakdown structure)
  • Seamless integrations: Bring your critical systems together to increase visibility and open communications between your payroll, billing, and project management systems.

Mileage & Kilometer Tracking

DATABASICS makes the process of mileage tracking quick and easy with Google Maps and cloud-based software. Executives and managers in the construction industry can cut costs and ensure accuracy with automated software that only calculates allowable mileage.

The result is that companies can save thousands of dollars otherwise wasted on mileage estimation. Plus, timesheets automatically capture geolocation data with each clock in/out or when they change job codes. 

With DATABASICS mileage tracking, you get:

  • Easy To Use Mobile App: Start & stop with the tap of a button
  • Google Maps: Accurately track mileage with GPS technology vs. estimated mileage
  • Commute Miles: Prevent reimbursement overpayment when commute miles are automatically deducted
  • Accurate Log Reporting: Save money by accurately tracking mileage with GPS technology vs. estimated mileage
  • Compliance: From enforcing company policies to ensuring electronic logging device (ELD) compliance, we’ve got you covered
  • GPS & IP Address Tracking: Capture GPS & IP address data to track commute miles, routes, arrival and departure times
  • Audit Trail: Detailed reports shows a full history of activity creating an full audit trail of mileage tracked; and information can be drilled by dept., crew/team, or by employee
  • Mobile App: Allow travelers to use the mobile device already in their pocket to track mileage from point A to B
  • Mileage Reimbursement: Automatically use the latest and most up to date IRS rates
  • No Hardware Needed: GPS technology with Google Maps no only makes third-party hardware needed

Geo-Fencing

Because employees often travel between work locations, those in the construction industry have unique needs when it comes to monitoring not only when, but where their employees clock in/out. Geo-fencing allows administrators to create a “fence” or digital perimeter around a work site. Employees must be within that fence in order to clock in or out, which ensures that employees are within their designated work site before they can start the clock.

Improve compliance:

  • A full audit trail is created using GPS data, which can be drilled down by department or employee
  • Employees can clock in and clock out using their own mobile device within the geo-fence
  • Company policies are enforced automatically

Get more control:

  • Build logs of employee timesheets for accurate client billing
  • Capture Google Maps data by longitude and latitude
  • User IP address is captured alongside geolocation data

Save money:

  • Prevent time theft through clock-in within the geo-fence
  • Automatically clock out employees when they leave
  • Labor data is more accurate, decreasing labor costs

Mobile App

Construction employees are often changing worksite locations, so they need a timesheet and expense reporting tool that’s just as mobile. DATABASICS’ mobile app is easy to use and requires little to no training for a large, diverse workforce.

Give employees the power to submit expense reports and track their time with the device already in their pocket.

 

 

With the DATABASICS mobile app:

  • Receipt EXPRESS is as easy as taking a picture, making it simple to capture and store receipts (Android or Apple device)
  • Notifications and alerts pushed directly to their home screen or sent via email to keep staff up to date
  • Geolocation data is automatically captured when employees clock in/out
  • Full functionality is available on the app
Time & Expense

DATABASICS for Construction™

DATABASICS Time + Expense for Construction™ brings timesheets and expense reports together in an all-in-one solution to streamline your processes and consolidate your critical business systems into one employee reporting platform. Automating time and expense opens the communication between your separate resources, field managers, and finance staff.

With DATABASICS Time + Expense for Construction™, businesses can take advantage of:

  • Seamless integrations: with your existing business systems like accounting, work orders, HR, travel, and payroll integration
  • Time + Expense: is an all-in-one time/expense/leave solution that centralizes and creates a hub for all of your important information
  • Mobile app: with full functionality that tracks expense reporting & time tracking from anywhere, and at anytime
  • Ensure compliance: with multi-tiered approval workflows and business rules enforcement built into the system
  • Increased productivity: across the board from employees, subcontractors, administrators, to upper level management
  • Leave management: from FMLA, Overtime Law, to Sick Leave and all that is in between you’re covered
  • Business rules enforcement: with built compliance is part of the system whether it’s handbook rules, DCAA, local governments laws, to country specific laws
  • Travel management & pre-trip authorization: controls travel spend through policy compliance by requiring estimates before trips are authorized, enforces rules around spend during the trip, and then compares the estimate to the actual expense
  • GPS mileage tracking: with built-in IRS rates removes the guess work out and prevents overpayment
  • Geofencing and geolocation tracking: comes with a complete audit trail, staff can input worksite coordinates and a radius to keep employees accountable for not only when they clock in, but where they clock in
  • Built-in budgeting: helps controls costs and increase your bottom line (budget by period, level, project, work breakdown structure, or your custom needs)
  • Project/work order tracking: from the simplest to the most complex are easily managed within the system
  • Reporting and analytics: with customizable dashboards provide valuable insights from labor data, missing timesheets, to possible fraud identification
  • Real-time notifications and alerts: are sent by email and/or text notifying staff/approvers/managers of issues (ex. timesheet or expense rejection or missing receipts or timesheet )
  • Audibility: with full audit trail that can be drilled down by the employee, department, or project/work order
  • Employee satisfaction: is increased due to reduced workload fatigue and not having to inefficiently jump between multiple systems or screens
  • Accounting codes or multi-company codes: are normalized in the system making it easier to manage a single set of codes
  • Support for global requirements: like per diems, taxes, international laws, multi-languages, multi-currencies, business processes, business policies and standards, and integrations
  • Premium customer service: our award-winning customer support is the best in the industry
Expense Reporting

Expense Reporting

Expense reports on paper waste time, use up valuable resources, and creates opportunities for spend leakage. Plus, construction workers are always on the move and they need a mobile solution. Having an automated expense solution allows contractors to track expenses accurately.

DATABASICS Expense was built in the cloud to be mobile and flexible, designed with the construction worker and the finance team in mind to combine functionality with ease of use.

The result is an intuitive, flexible platform that provides an easy method for workers to submit their expense reports and an efficient way for approvers to move through their approval queue.

Save time & money:

  • Achieve cost savings, as much as 67%, by automating expense report processing
  • Reduce travel spend through improved compliance
  • Gain improved visibility and insight from analytics and customizable dashboards

Work smarter, not harder:

  • Bill clients more efficiently and with accuracy and get paid faster
  • Expense reporting is made even easier with Receipt EXPRESS, simply take a photo of the receipt with your a mobile device and create instant expense reports
  • Mileage tracking is automated with GPS technology and the mileage log is automatically sent to the system and to it’s expense report
  • Mileage reimbursement rates are already in the system giving you up to date IRS reimbursement rates
  • All of your important financial information and data in consolidated into just one screen so you can conveniently see all expenses in one place
  • Take advantage of built-in reports that you can schedule and send to your email inbox like pending approvals, expense duplicate transactions, to missing timesheets

A solution that fits your needs:

  • Tracking quick expenses like parking, mileage, or tolls is easy with Expense EXPRESS
  • Accounting, work orders, payroll, and travel booking are all brought into the same screen with seamless integrations
  • Get all your systems under one roof when DATABASICS Expense is paired with DATABASICS Time
Project/Work Order Tracking

Project/Work Order Tracking

Tracking construction projects is an essential part of the job, from initial project conception and initiation through project close. A lot happens between those stages involving budgeting and tracking labor costs, two burdensome tasks made simpler with DATABASICS’ project/work order tracking.

DATABASICS’ project tracking provides:

  • Time tracking/billing: Maintain accurate billable hours down to the billable second
  • Budgeting: Managing and analyzing costs is easy with real-time visibility and reporting
  • Crew timesheets: Easily manage timesheets of several crew members
  • Custom depths of work: Projects will vary and so should the structure of your project tracking
  • Team project management: Break projects down into manageable sections based on your unique WBS (work breakdown structure)
  • Seamless integrations: Bring your critical systems together to increase visibility and open communications between your payroll, billing, and project management systems.
Mileage & Kilometer Tracking

Mileage & Kilometer Tracking

DATABASICS makes the process of mileage tracking quick and easy with Google Maps and cloud-based software. Executives and managers in the construction industry can cut costs and ensure accuracy with automated software that only calculates allowable mileage.

The result is that companies can save thousands of dollars otherwise wasted on mileage estimation. Plus, timesheets automatically capture geolocation data with each clock in/out or when they change job codes. 

With DATABASICS mileage tracking, you get:

  • Easy To Use Mobile App: Start & stop with the tap of a button
  • Google Maps: Accurately track mileage with GPS technology vs. estimated mileage
  • Commute Miles: Prevent reimbursement overpayment when commute miles are automatically deducted
  • Accurate Log Reporting: Save money by accurately tracking mileage with GPS technology vs. estimated mileage
  • Compliance: From enforcing company policies to ensuring electronic logging device (ELD) compliance, we’ve got you covered
  • GPS & IP Address Tracking: Capture GPS & IP address data to track commute miles, routes, arrival and departure times
  • Audit Trail: Detailed reports shows a full history of activity creating an full audit trail of mileage tracked; and information can be drilled by dept., crew/team, or by employee
  • Mobile App: Allow travelers to use the mobile device already in their pocket to track mileage from point A to B
  • Mileage Reimbursement: Automatically use the latest and most up to date IRS rates
  • No Hardware Needed: GPS technology with Google Maps no only makes third-party hardware needed
Geo-Fencing

Geo-Fencing

Because employees often travel between work locations, those in the construction industry have unique needs when it comes to monitoring not only when, but where their employees clock in/out. Geo-fencing allows administrators to create a “fence” or digital perimeter around a work site. Employees must be within that fence in order to clock in or out, which ensures that employees are within their designated work site before they can start the clock.

Improve compliance:

  • A full audit trail is created using GPS data, which can be drilled down by department or employee
  • Employees can clock in and clock out using their own mobile device within the geo-fence
  • Company policies are enforced automatically

Get more control:

  • Build logs of employee timesheets for accurate client billing
  • Capture Google Maps data by longitude and latitude
  • User IP address is captured alongside geolocation data

Save money:

  • Prevent time theft through clock-in within the geo-fence
  • Automatically clock out employees when they leave
  • Labor data is more accurate, decreasing labor costs
Mobile App

Mobile App

Construction employees are often changing worksite locations, so they need a timesheet and expense reporting tool that’s just as mobile. DATABASICS’ mobile app is easy to use and requires little to no training for a large, diverse workforce.

Give employees the power to submit expense reports and track their time with the device already in their pocket.

 

 

With the DATABASICS mobile app:

  • Receipt EXPRESS is as easy as taking a picture, making it simple to capture and store receipts (Android or Apple device)
  • Notifications and alerts pushed directly to their home screen or sent via email to keep staff up to date
  • Geolocation data is automatically captured when employees clock in/out
  • Full functionality is available on the app

More Testimonials

Talk to a Construction Time & Expense Specialist today!

Sales
+1 (800) 599-0434