Webinar: 7 Trends in Timesheets and Expense Reports in 7 Minutes

Webinar

From mobile to GPS to reporting, get details on 7 trends in timesheets and expense reporting in this quick 7-minute video. We highlight trends that we’re seeing in both time and expense management, noting how technology continues to improve the time and expense management process for all parts of an organization.

This video will help you examine your processes with an eye to these trends, whether you’re looking to:

Streamline user entry
Enhance your administrative capabilities
Provide better analytics to management
Or have other goals!

Watch the video now!

See How DataBasics can work for you

Topics in this webinar:

Summary

Transcript

The goal of this presentation is to provide valuable info in a short amount of time, so let's jump in.

Thanks for joining to learn about the seven trends in time and expense management.

The first trend is mobile. Most organizations with time and expense solutions have some mobile capability, but often these apps are limited compared to desktop versions. The key trend is that organizations now expect full-featured mobile apps with no gaps in functionality. Users should be able to do everything from data entry to approvals, plus receive real-time updates and push notifications. Relying only on desktop or web solutions is outdated, especially as millennials and Gen Z are a growing part of the workforce.

The second trend is good receipt capture, specific to expenses. Initial automation focused on attaching receipts to reports, but now OCR (optical character recognition) technology enables faster capture of receipt data via smartphones. Batching and rapid processing of receipt data allow mapping expenses against corporate cards or transactions accurately and quickly.

The third trend involves GPS and current smartphone capabilities. Traditionally, GPS tracking was limited to integrating with mapping apps for mileage. Now, GPS and geo-fencing enhance time tracking, and traditional clocking in/out hardware is becoming obsolete. Mobile devices can be used to capture punches with controls for locations, reducing hardware costs.

The fourth trend is moving towards a single global solution. Previously, organizations used fragmented systems to address regional differences in taxes, currencies, languages, and operational requirements. Now, unified platforms serve enterprises globally, integrating seamlessly across different ERP systems.

Fifth is lead management integration: linking leave processes with timesheets to streamline approvals and reporting. Many organizations still manage leave manually, but modern systems enable real-time leave balance visibility and forecasts.

Sixth trend focuses on expanding the ecosystem through integration with other systems like CRM, travel providers, and vendor data, extending beyond basic payroll and accounting connections.

The seventh trend is advanced reporting and analytics with automation and AI enhancing real-time data delivery to decision-makers without manual efforts.

In summary: technology advances continue to improve time and expense management across the user and administrative experience. Organizations should assess their processes to leverage new tools that reduce administrative burdens and increase efficiency.

Thanks for your time. For more info, schedule a demo with DATABASICS to explore how they address these trends.

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"Very happy with DATABASICS! Great customer support! Our team was very responsive. They listen carefully and are very good... We liked best the ease of transition out of our old software and once transitioned, the invoicing process time was cut in half. We also improved accuracy and efficiencies in other areas.”

CFO

Growth Acceleration Partners

"We have 300 volunteer and P-Card users who are spending and need their purchases allocated to specifically funded projects. DATABASICS meets our needs the best, and while we moved to NetSuite, DATABASICS is best in class for Expense for us."

Finance Controller

Metis Nation of Ontario

"Easy to use tool and great customer support. Mobile app is great."

Senior Director, Financial Analysis

Creative Associates

“I enjoy that all of my expenses are kept in one easy to access spot making it very simple to locate old or previous expense forms. To demonstrate how committed they are to keeping their customers happy, they even provide seminars to assist us in better understanding the software.”