DATABASICS Expense: Project & Job Allocation

Expense Accuracy in Job Allocation Without Compromise

With DATABASICS Expense, project and job allocation is standard, forming a key part of effective project management. Every expense can be assigned to the right project, job, grant, or cost center, and you can also assign resources to specific tasks or projects as part of the allocation process, supporting project expense tracking and ensuring each cost is linked to the specific project it belongs to without special rules or manual work.

That means less time chasing details and more confidence that your reporting is accurate.

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Flexible Project Cost Tracking

Allocate expenses at any level and track time spent on project tasks for accurate labor cost allocation and project budget management.

Gain complete control, operational efficiency, and simplified project cost tracking.

DATABASICS simplifies project cost tracking, encompassing actual expenditures and financial performance in a single platform. Its features include:

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Real-Time Project Cost Reporting

Financial tracking, reporting, and audit trail capabilities for project, grant, client, or cost center analysis. 
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Built-In Project Cost Tracking Compliance

Built-in cost controls prevent overspending and ensure compliance with project budgets.

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Flexible Project Cost Tracking Assignments

Reconcile or reallocate cash advances with ease. DATABASICS enforces compliance, controls costs, and ensures every balance is tracked automatically.

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Expense Project Tracking Benefits:

  • Accurate expense allocation every time
  • Auto-Allocate charges exceeding GSA per diem rates to unallowable
  • Support for grants and nonprofit funding rules
  • Real-time visibility into project and job spend
  • Automated separation of allowable vs. unallowable charges
  • Audit-ready reporting with complete historical trails
  • Streamlined workflows that save finance team's time
  • Comprehensive project cost tracking to monitor, control, and manage project costs and the overall budget throughout the project lifecycle

 

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Get project tracking with seamless allocation according to project restrictions: Allowable vs. unallowable 

Built For Your Industry

Organizations that manage projects—whether in professional services, nonprofits, construction, or government contracting—need precise allocation of expenses. With DATABASICS Expense, you get:

  • Accuracy: Every cost tied to the right project or job.
  • Compliance: Built-in support for DCAA, GSA Per Diem, and fund allocation rules.
  • Efficiency: Assignments made standard, without exception-based overhead.

Put Expenses in Their Place, Automatically

DATABASICS simplifies allocation, ensures compliance, and provides clear reporting. Say goodbye to time-consuming code and exception tracking.

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