September 15, 2025

Reston, VA – DATABASICS, a leader in Timesheets & Expense Management solutions, today announced a new integration with the WEX Fleet Card, giving businesses a streamlined way to track, control, and optimize their fuel spending. In addition to nationwide fuel savings, rebates are available and may vary based on fueling location, total gallons purchased, and eligibility criteria outlined in the account agreement.

The integration allows WEX card transaction data to flow directly into the DATABASICS Expense Reporting platform, eliminating the need for paper receipts, manual data entry, and error-prone reconciliations. For fleet managers, this means real-time visibility into every purchase across drivers and vehicles, paired with automated reporting and analytics. This process provides valuable insights into fuel expenses, fuel costs, and overall business expenses, helping employees and accounts teams manage payments, prevent fraud, and improve financial management.

“With fuel representing such a significant portion of fleet operating costs, businesses can’t afford to rely on outdated processes,” said Marcel Syriani, CTO of DATABASICS. “By integrating WEX card data into DATABASICS, we’re giving organizations the tools to cut costs, stop misuse, and make data-driven decisions, all in one platform. The focus on automation and innovation allows businesses to gain efficiencies and lead in their industry.”

The DATABASICS + WEX integration delivers:

• Nationwide fuel savings with discounts up to 15¢ per gallon at WEX’s 95% acceptance network. Maximum rebate rates are achieved by fueling at eligible locations within the WEX nationwide savings network, such as partner travel centers, and rebates are subject to change. Rebates are not available at big box stores, and the program is designed for businesses operating in America.

• Driver-level accountability with transaction tracking by driver ID, location, and vehicle. Tracking total gallons purchased within one month can help businesses qualify for higher rebate tiers.

• Customizable purchase controls to limit spend by product type, dollar amount, or time of day. Security features help prevent misuse and fraudulent transactions, and fuel cards can be assigned to specific company vehicles or cars for added control.

• Automated reporting for faster closes, improved audit compliance, and ERP-ready data, with detailed insights into expenses and rebate eligibility.

This integration allows businesses to save money, streamline services, and explore new ways to optimize operations, which can lead to greater financial gains.

Contact DATABASICS for more details about the WEX Fleet Card integration. The WEX Fleet Card integration is available immediately to DATABASICS customers. Businesses can learn more or request a demo at https://www.data-basics.com.

The information provided is for general informational purposes only and is subject to change; for specific account details, refer to your account agreement or contact DATABASICS.

Automating Fuel Expense Management with WEX + DATABASICS

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