Time & Expense Management Software for Acumatica ERP

Seamless Time Tracking & Expense Reporting for Acumatica Integration

Manage timesheets, expense reports, leave requests, and project allocations directly within Acumatica. DATABASICS provides a single system that keeps employees productive, finance teams in control, and IT confident in the integration.

Book a demo today to see how DATABASICS simplifies time and expense management in Acumatica.

Built for Finance Leaders, Trusted by IT

DATABASICS integrates natively with Acumatica to automate labor and expense data flows, eliminate manual entry and manual processes, and strengthen compliance. Whether it’s reconciling employee expenses, allocating costs to projects, or enforcing approval policies, everything syncs cleanly into your Acumatica ERP environment.

How It Works: Key Benefits

Key Benefits & Important Features: The system offers key benefits and important features such as automated time and expense tracking, streamlined project costing, and compliance with industry standards for construction companies, service management, and manufacturing.

• Timesheets: Capture hours worked, overtime, break time, and project allocations with automated approvals and DCAA/FLSA compliance.

  • Project tracking: Track time by project task and specific project tasks, supporting project accounting time entries and project costing.

  • Crew/group time tracking: Consolidated timesheet functionality allows for the collection of work hours and labor hours for multiple employees, including weekly crew time entry for an entire crew or crew time, with team leaders able to record time for their teams.

  • Clock in/out: Work hours are automatically calculated, and employees can clock in and clock out via web or mobile device.

  • Track billable time/expenses: Mark time entries as billable activities and track expenses related to tasks performed.

  • Direct integration: Data flows directly into Acumatica for payroll, billing, and job costing, with support for union local details, identify union local details, work class compensation codes, and certified jobs.

• Expense Reports: Submit receipts, mileage, and per diems in one place.

  • Receipt tracking: Scanned receipts are captured and integrated into automated expense workflows for efficient processing.

  • Compliance: Policies are enforced automatically, and approved expenses post seamlessly to Acumatica.

  • Robust expense solution: The system supports expense claims, reimbursement requests, accounts payable, and tax compliance as part of the expense management process.

  • Direct integration: Advanced expense management software, including Acumatica expense management and management software integration, enhances automation and financial controls.

• Mobile Device & Secure Browser Access: Capture time and submit expenses from any mobile device or mobile app, or use a secure browser for reliable and protected access from any location.

• Approval Workflows: Benefit from flexible approvals workflow, approval workflows, and multiple approval levels for time and expense approvals. The system can notify project managers when time activities need review, notify employees of rejected activities, and prompt appropriate action to ensure timely and accurate processing.

• Project & Job Allocation: Ensure every hour and dollar is assigned to the right project, grant, or cost center, with no exceptions and no extra setup. Project transactions and updated project costs are posted in real time, helping to accurately track time spent and labor costs, and to post updated project costs for improved project management.

• Integration with System Areas: Seamlessly integrates with system areas such as service management, field service, manufacturing shop floor workers, labor collection application, and human resources management for comprehensive operational coverage.

• Visa® Commercial Card Integration: Gain real-time visibility into card transactions, automate receipt matching, and reconcile directly with Acumatica.

Why Finance Teams Choose DATABASICS for Acumatica Expense Management & Time Tracking

Here are some of the key benefits and important features of the DATABASICS Acumatica integration, designed to help finance teams improve financial controls, streamline processes, and ensure compliance.

These essential components provide real-time visibility into project accounting, labor costs, and project costing, making your workflow more efficient and reliable:

• One Platform for Time & Expense: No juggling systems; everything is unified and flows into Acumatica.

• Audit-Ready Compliance: From DCAA and IRS per diems to nonprofit grant rules, compliance is automated and consistent.

• Real-Time Visibility: Finance leaders see accurate project, expense, and labor data instantly.

• Faster Close: Eliminate rekeying, manual reconciliations, and delays that slow down month-end.

• Lower IT Burden: Standardized integration and white-glove implementation mean less customization and support overhead.

This mapping ensures seamless synchronization of project, cost, and organizational data, enabling accurate reporting, streamlined workflows, and compliance across both platforms.

A Proven Fit for Growing Organizations

DATABASICS is trusted by mid-market to enterprise finance teams—from nonprofits, government contractors, and construction companies, to professional services companies—that rely on Acumatica for accurate accounting and reporting. Our integration also supports construction companies with features for certified jobs and union local details, ensuring precise time entry, payroll compliance, and project cost management. With our integration, you scale easily while maintaining cost control and compliance.