WEX Credit Card Data Integration for Fleet Management

WEX Credit Card & DATABASICS Integration

The WEX Credit Card is widely used by organizations—especially in field services, construction, and transportation—for managing fuel and vehicle-related expenses. With DATABASICS, this card becomes more powerful by eliminating manual entry and automating the entire expense workflow.

How the Integration Works:

• Direct Data Feed: WEX transactions flow automatically into DATABASICS, removing the need for technicians or employees to enter data manually.

• Receipt Capture: Employees simply snap a photo of a receipt or email it in. DATABASICS automatically matches the receipt to the correct WEX transaction based on amount, date, and merchant even if the receipt is submitted later.

• Work Order & GL Coding: At the pump or point of purchase, technicians can enter a job or work order number. That information is passed through the WEX feed and applied automatically in DATABASICS, ensuring correct project/job and GL coding.

• Automated Expense Reports: Once transactions are matched and coded, expense reports are generated automatically and routed for approval no admin effort from employees or finance staff.

• Compliance & Visibility: Every charge is tied to the right project, with receipts attached, providing audit-ready documentation and real-time visibility into spend.

Key Benefits:

• 75% reduction in processing time for fuel expenses.

• 100% GL coding accuracy through AI and business rules.

• Faster approvals and cleaner, audit-ready reports.

• Minimal training required technicians just “pump, snap, and go.”

Learn more about how MEC General Contractors used the DATABASICS-WEX card data integration in this case study to get 75% less processing time, 100% GL coding accuracy, & 50% reduction in billing days:

With the WEX integration, DATABASICS ensures that fuel and field-related expenses are tracked instantly and accurately, giving both field teams and finance staff more time to focus on the work that matters.