Time + Expense, One Place
Track time and manage expenses in a single system. One login, one set of reports, one source of truth.
Up and Running in 30-60 Days
We've moved hundreds of companies onto DATABASICS. You get a dedicated project manager, and you can run both systems side by side until you're confident.
Compliance Built In
We do the heavy lifting for state, federal, and corporate controls from day one.
Works with Your Accounting Software
DATABASICS plugs right into NetSuite, Sage Intacct, Dynamics 365, ADP, and QuickBooks — so your data flows where it needs to go.
Mobile
iPhone and Android apps that work even without internet. Your people can submit time and expenses from the field, the road, or anywhere.
Real People, Real Support
Call us any time to get award-winning support no extra charge. You'll talk to a real person who knows your account, not a ticket queue.
Built for Federal Compliance
DATABASICS is used by government contractors who need DCAA-compliant timekeeping and expense reporting out of the box. Full audit trails, labor category codes, GSA per diems, and automated floor checks. No configuration required.
- DCAA audit-ready timesheets
- Labor category tracking
- Segregation of duties
- Automated floor checks
- Unbroken audit trail
- Multi-contract allocation
DCAA Compliant Out of the Box
No add-ons. No extra fees. No configuration. Your auditors will thank you.
Built for Billable Hours & Project Economics
Track billable vs. non-billable time, monitor utilization rates, and get real-time visibility into project profitability. DATABASICS integrates with Sage Intacct and NetSuite for seamless revenue recognition.
- Billable/non-billable tracking
- Project budget tracking
- WIP reporting
- Utilization & realization rates
- Client/matter allocation
- Deep Sage Intacct integration
Real-Time Project Profitability
Know exactly where your margins stand. Stop relying on month-end surprises.
Built for Healthcare Compliance & Multi-Facility Operations
DATABASICS supports multi-facility governance, shift differentials, credential-based time validation, and integrates with healthcare payroll systems.
- HIPAA compliant + BAA
- Shift differential support
- Role-based access controls
- Multi-facility governance
- Credential-based validation
- ADP & payroll integration
HIPAA Ready from Day One
BAA available. PHI handled with care. Your compliance team can rest easy.
Built for Grants, Fund Accounting & Donor Stewardship
Track time and expenses against specific grants and funding sources. Generate the allocation reports your funders require. DATABASICS pricing is designed to be accessible for mission-driven organizations.
- Grant-level time tracking
- Funder-ready reports
- Multi-program tracking
- Fund/program allocation
- Nonprofit-friendly pricing
- Sage Intacct for Nonprofits
Every Dollar Accountable
Prove to funders exactly how their grants are being used. Stress-free audits.
Built for Job Costing, Field Crews & Prevailing Wage
Track labor against jobs, phases, and cost codes. Support prevailing wage and certified payroll requirements. Field crews can clock in from mobile devices even at remote job sites.
- Job/phase/cost code tracking
- Prevailing wage support
- Certified payroll reports
- Offline mobile time entry
- Per diem & mileage tracking
- Crew-level time capture
From the Job Site to the Back Office
Field crews enter time on their phone. Supervisors approve. Payroll flows automatically.
| What Matters | DATABASICS | Two Separate Systems |
|---|---|---|
| Time & Expense Together |  One integrated system |
 Two separate systems |
| How Long to Set Up | 30-60 days | 3-6 months (two setups) |
| Contracts to Manage | One |
Two |
| Reporting | All in one place |
 You stitch it together |
| Support | One team, award-winning support |
Two teams, two response times |
| Total Cost | One platform. More value. Save 20%. | Two systems. More cost. More complexity. |
| Compliance (DCAA/HIPAA/GDPR) | Built in |
Depends on each vendor |
| Training Your Team | One system to learn |
Two systems to learn |
Free Assessment
We look at your Nexonia setup and build a migration plan for you. No cost, no strings attached.
Your Own Project Manager
One person handles your whole move. No getting passed around. They know your setup inside and out.
Pricing That Makes Sense
We'll work with your budget. Nexonia customers get flexible pricing and it's usually less than paying for two separate tools.
Award-Winning Support Team
Award-Winning Implementation & Support Team that will be there always to help you answer any questions
How long does the switch take?
Most companies are up and running in 30-60 days.
Will I lose my old data?
DATABASICS will ensure no loss of historical data.
Why Choose an Integrated Solution?
You could manage two separate systems, but you'd be dealing with two vendors for something that should be one tool. Two setups, two support teams, and you'd have to piece your reports together yourself. DATABASICS keeps everything in one place, sets up faster, and costs less overall.
Is DATABASICS DCAA compliant?
Yes — it's built in from the start. You get full audit trails on every time entry, labor category tracking, automated floor checks, and multi-contract allocation. No extra fees, no extra setup. Your auditors get what they need.
Can I track time by grant or funding source?
Yes. You can track hours against specific grants, programs, and cost centers. DATABASICS creates the reports your funders need to see, so audits and grant renewals are much easier. It connects directly to Sage Intacct for Nonprofits.
What accounting software does it work with?
DATABASICS connects to NetSuite, Sage Intacct, Microsoft Dynamics 365, ADP, Acumatica, and QuickBooks. If you use something else, we probably connect to that too — just ask.
Is there a phone app?
With the DATABASICS app for iOS and Android, you’re always connected to live data no syncing, no delays, and no local storage. What you see is always real-time and up to date.
How much does it cost?
Pricing depends on your team size and what you need. Click here to calculate the price.
