Make submission easier
Employees can enter time, mileage, card transactions, and receipt-backed expenses from web or mobile experiences configured for the information your organization requires.
+
DATABASICS works with your finance, operations, payroll, and systems teams to configure timesheets & expense reports around your requirements, connect the approved data to NetSuite, train each role, and stay involved after go-live.
.png?width=200&height=110&name=bfn-integrated%20(2).png)
Oracle NetSuite SuiteCloud Developer Network partner with a Built for NetSuite integration.
Built around the work you own
Control the time and expense workflow before the data reaches your ERP
The integration is one part of the process. DATABASICS helps employees capture the right information, routes it through your approval and policy rules, and prepares approved records for the agreed NetSuite workflow.
Apply control before posting
Use configurable approval flows, policy checks, required fields, and coding rules to catch incomplete or noncompliant records before they move downstream.
Protect the NetSuite handoff
Define what data moves, where it belongs, when it transfers, and who owns exceptions. Exact objects, mappings, posting targets, and timing are confirmed for your configuration.
Implementation that stays accountable
PHASE 01
PHASE 02
PHASE 03
PHASE 04
A guided NetSuite implementation, from requirements through go-live
You do not receive a connector and a configuration manual. A dedicated DATABASICS implementation team works through the decisions that determine whether the integration will hold up in day-to-day use.
Define the workflow
Configure and map
Validate and train
Launch and evolve
*45-day average implementation time. Your timeline depends on modules, integration scope, workflow complexity, data readiness, testing, and migration requirements.
Clear system boundaries
NetSuite stays your ERP system of record
DATABASICS manages the employee-facing and approval work for timesheets & expense reports. Approved data then moves into the agreed NetSuite workflow. Your team confirms the exact integration design before configuration begins.
- Which NetSuite modules and record types are in scope
- Which system owns each field and accounting dimension
- What must be approved before data transfers
- How often records move and how errors are surfaced
- Who reviews, corrects, and reconciles exceptions
1. Capture Employees enter time and expenses with the required coding and documentation.
2. Review DATABASICS applies configured rules and routes records to the right approvers.
3. Transfer Approved records move according to the mappings, timing, and posting targets agreed during implementation.
4. Reconcile Finance and systems owners review results and resolve exceptions in the appropriate system.
Capabilities for NetSuite teams
Support the process around the integration, not only the data connection
Time and project capture
Configure timesheets for projects, clients, grants, funding sources, pay periods, reminders, and approval requirements.
Expense and card workflows
Capture receipts, import supported card transactions, apply expense policies, and route reports for review.
Mobile access
Give employees and managers a mobile option for entering, reviewing, and approving work while away from a desk.
Configurable controls
Apply required fields, policy exceptions, approval paths, and coding rules before approved data moves downstream.
Global operations
Support multi-entity and multi-currency requirements based on the modules, countries, and reimbursement workflow in scope.
Operational reporting
Review time, expense, approval, and exception information in DATABASICS while NetSuite continues to support ERP reporting and accounting.
“TechnoServe has had a great experience. The implementation team was excellent and customer support has been top notch.”Jim McKinney, Senior Director, Global ICT, TechnoServe
Customer proof of DATABASICS implementation and support. Results and integration requirements vary by organization.
Frequently asked questions
What to confirm before you choose a NetSuite integration
How long does a DATABASICS NetSuite implementation take?
DATABASICS currently reports a 45-day average implementation time for its NetSuite offering. That is a planning reference, not a fixed promise. Your timeline depends on the modules included, approval and policy complexity, required mappings, data readiness, testing, and any migration work.
Who handles configuration, integration, and training?
DATABASICS states that implementation and training are handled directly by its own team. The process includes guided requirements work, configuration, validation, role-based training, go-live support, and ongoing assistance.
Can DATABASICS match our NetSuite configuration?
DATABASICS supports configurable workflows, fields, coding, and integration rules. Compatibility with your specific NetSuite modules, custom records, approval logic, mappings, posting targets, and sync schedule should be confirmed during discovery.
Does DATABASICS replace NetSuite?
No. DATABASICS supports time and expense capture, controls, approvals, and related workflows. NetSuite remains the ERP and accounting system of record for the processes your organization assigns to it.
What should we bring to the first implementation conversation?
Bring your NetSuite modules and owners, required record types and accounting dimensions, approval paths, employee groups, policy rules, desired transfer timing, sample transactions, exception scenarios, reporting requirements, and any historical data that may need to move.
Plan the handoff before you buy
Bring your NetSuite requirements to a working session
See how DATABASICS would approach your time and expense workflow, what needs to be confirmed, and where your team will participate.
Use the conversation to confirm:
- Data, modules, and mappings in scope
- Approval, exception, and reconciliation ownership
- Testing, training, go-live, and support responsibilities
- A realistic timeline for your configuration
