International Development Time & Expense | DATABASICS

Built for Global Teams. Designed for Compliance and Control.

DATABASICS Time & Expense Software is designed to meet the distinct challenges of managing international aid projects. Whether it’s monitoring project budgets across various field offices or ensuring adherence to donor regulations, our adaptable system streamlines the process with precision and reliability, no matter where your mission leads. With round-the-clock, highly rated support, you’ll always have the assistance you need.

Powerful Time & Expense Features for Seamless International Project Management

Global Time & Expense Tracking: Record hours and costs offline, sync later from any location.
Project & Fund Tracking: Monitor time and expenses by contract, fund, or activity in real time.
Compliance Ready: Meet USAID, DCAA, and project-specific mandates effortlessly.
Localized Field Office Support: Manage leave policies, reimbursements, and labor laws worldwide.
Seamless Integrations: Connect with accounting, payroll, ERP, and HR systems for unified data.

“The DATABASICS staff treated us and our organization as a partner or member of their family.”

Pathfinder

International Development Industry

“DATABASICS won hands-down. Having time and expenses together has been a really big success for us.”

Creative Associates

International Development Industry

“DATABASICS’ customer service is extraordinary. It’s a huge relief that support is included in the licensing fees, so we don’t need to stress about finding budget to get minor issues resolved.”

Search for Common Ground

International Development Industry

“DATABASICS won hands-down. Having time and expenses together has been a really big success for us.”

Creative Associates

International Development Industry

“With DATABASICS we found a Time & Expense solution that meets all of our complex requirements.”

Technoserve

International Development Industry

DATABASICS Increases Visibility and Adaptability

Dealing with changing circumstances is the one constant across international projects. DATABASICS can capture and validate the specific details you need to monitor individual projects and empowers you to make adjustments quickly and easily to your time tracking and expense reporting processes. From needing to step in for a key field administrator to answering questions from a major donor, DATABASICS has the capabilities–software and expert support–to help you respond without missing a beat.

Management of Local Field Offices

Improve worldwide compliance and management with field office time and expense software that adapts to local needs. Streamline leave policies, employee reimbursements, allowable expenses, work weeks, and labor laws for every region your team operates in.

Project & Fund Tracking

Use software for managing international development funds to create policy and workflow rules tailored to your needs. Track time and expenses effortlessly for international development projects—at any level of a contract, fund, activity, or project—with precision and flexibility.

Compliance

Rely on compliance software for USAID projects to meet DCAA requirements and other contract types, plus development project compliance tools that handle project-specific laws and mandates with ease.

Seamless Deployment and 24/7 Access

Deploys quickly and easily with minimal or no training across all devices. Enable mobile time tracking for global teams to record time and expenses 24/7, even in remote areas with no online access, and upload later when connected.

All-in-One Solution

Deliver project tracking solutions your users will love, with a consistent look and feel for both Time and Expense, no duplicate or out-of-sync codes or data, and no redundant data flows. Administrators will appreciate the end of data headaches, too.

360-Degree View

Gain real-time reporting for aid projects with a solution that provides operations, accounting, executive management, and HR total visibility into employee activity across your organization, wherever they’re based.

Integrations

Leverage integrated time and expense for NGOs by syncing with leading accounting, payroll, ERP, HRIS, travel, payment card, CRM, and other systems for a unified workflow.

Budgeting & Analytics

Enhance budget tracking for international aid by establishing and monitoring budgets with real-time, granular data to minimize delays and overruns on every project.

Award-Winning Support

Wherever you are, we’re there for you with award-winning support for global expense tracking for development organizations. Consistent 5.0 customer satisfaction ratings prove our commitment!

P-Card Program Management

Gain control over purchasing card transactions with real-time visibility and simplified reconciliation, minimizing fraud and errors.

Learn More About Our P-Card Management Software

Vendor Invoice Management

Automate invoice processing to improve accuracy, expedite payments, and strengthen vendor relationships.

Learn More About Our Vendor Invoice Management Software