Empowering auditors with a secondary look through innovative expense software
Empowering auditors with a secondary look through innovative expense software
DATABASICS’ Audit Module is a powerful auditing solution that provides auditors with a second look at expense report details, reports, and receipts. Expense reports can be audited at any time, whether before approval or after reimbursement, and auditors need no special training to use DATABASICS Audit. It’s really that simple and intuitive.
Expense Report Audit
Streamline audit reviews with our expense report audit solution
According to an April 2015 Aberdeen Group report, companies need automation more than ever, especially when it comes to the laborious and costly auditing process. Of those surveyed, “57% have poor visibility into spend & compliance, 38% need to reduce expense processing costs, 35% have no control over T&E spending, and 20% need to eliminate manual & paper processes.” The DATABASICS audit solution is the answer to all of these challenges. Let the software do the heavy lifting, freeing you up to do the higher-level thinking about spend, processes, and how to make your money go farther.
Key benefits for approvers include:
- Pre-trip authorization: Ensure policy compliance by requiring estimates before trips are authorized, then compare the estimate to the actual expense
- Approvals & workflows: The approval process is streamlined
- Automation: Receipts and transactions are matched automatically and duplicates, mismatches of transactions, & receipts are flagged too
- Policy compliance: Expenses automatically are validated against policy
- Increased end user satisfaction: Employees are more satisfied when the expense report process is simpler and more streamlined
Auditors will see these key benefits:
- More control: View the audit trail of end users, system administrators, and everyone in between
- Actionable insights through reporting: Get actionable intelligence into the effectiveness of your policies
- Decreased in-house labor: Feel secure outsourcing your audits with special security provisions for subcontracting
- Ad hoc investigations: Program a particular percentage of reports for automatic review
- Reporting for your needs: User-definable criteria for report selection, including by role (e.g., executives), organizational unit, date range, policy violations, spend thresholds by expense type or total spend, by sequence, count, or by random sample
- Audit workload distribution: Workloads can be efficiently and fairly distributed among the auditing team
- Policy categorization: Color codes designate priority (red, yellow, & green) so that auditors know where to spend more time
- No additional training: No special skills are needed to perform efficient, accurate audits
- Notifications and reporting: Auditors and end users get updates and alerts as their reports move through the system
- Additional security provisions: get detailed logs of abnormalities like log in attempts (IP address and location)
Transaction & process auditing that impacts your bottom line.
Analytics apply to both transaction validation and your process itself. Our auditing module provides tools for both, to inform you of employee trends and keep you aware of how policies need to evolve and change.
“Our web application allows real time visibility, and is reliable and easy to use for end-users, management and administrators.”
T.G., Finance Director, National Quality Forum
“There is no way we would have been able to grow at this rapid pace without any business interruption without the services of DATABASICS.”
C.C., Corporate Controller, Control Solutions International
“HR, Payroll, Procurement and Accounting functions are all managed in the application, creating a complete reporting platform for our employees and unprecedented control and visibility for our management and leadership teams.”
T.K., VP Finance & Accounting and Controller, CALIBRE
“We have tried using different time tracking systems. They just do not compare to DATABASICS and the staff and team support.”
T.A.M., Network Administrator, iSymphony
“We chose DATABASICS over Concur as DATABASICS Expense was the only product that could accommodate our complex accounting distribution needs.”
C.O., Project Manager, Information Technology, American Chemistry Council
“The Time system has greatly reduced the amount of time our accounting team spends on our payroll process and has increased our productivity when reporting specific project activity for our annual audits.”
T.H., Senior Accounting Manager, Consortium for Ocean Leadership
“As a main administrator of TimeSite for many years, I truly can say, Thank You DATABASICS.”
P.R., Enterprise/Financial Application Services, Teranet Inc., Toronto, Ontario
“We had outgrown our existing time and expense software, and DATABASICS was able to deploy a successful Time and Expense replacement solution on time and on budget. We worked well together because they understand our business of managing by project.”
Michael Harpenau, Sr. Project Manager, IT, ABB, Inc.
“Our employees love the timely reimbursement the ACH processing offers.”
S.V., Sr. Representative – Finance, L-3 Communications Corporation, USA
“When we were beginning our search for a company that offers both time and expense, DATABASICS surpassed the other company, Concur, with its easy-to-use program.”
T.F., Accounts Payable Supervisor, SeaCube Containers LLC
“We found the DATABASICS Core Training very beneficial in getting the system up and running.”
Michael Thornton, Pilot Catastrophe Finance
“DATABASICS ExpenSite has proven to be a true end-to-end solution in reporting our travel expenses.”
K.H., CCTE, CTC, Manager, Travel Services, Moog, Inc.
“We have always found the staff in DATABASICS to be co-operative and courteous when we request additional reporting features and system customization for our business needs.”
D.G., Project Manager, Revenue Reporting Specialist, Critical Path Ireland
“Employees have commented on how user friendly the DATABASICS Time and Expense system is comparing to ADP Time and Concur Expense.”
M.B., Assistant Director Finance, American Academy of Physician Assistants, USA
“Our DATABASICS consultants have been outstanding; they are efficient, knowledgeable and creative in meeting our ever-changing business needs. They set a standard for all of our other vendors.”
Joan Decker, Vice President & Controller, Rockwell Collins, USA
“DATABASICS works well across all of our platforms and takes the chore out of timekeeping, freeing us up to focus on our clients’ work. It’s accurate, intuitive and flexible!
T.C., Accounting Manager, ATSSA
“I personally am delighted to be working with Time and Expense. With having employees across the US and several in Europe, it makes my job easier and more efficient.”
D.K., Staff Accountant, Stellar Solutions
“The application has helped us improve efficiencies in the expense reporting process for our international business.”
J.T., Systems Administrator, Harris Computer Systems
“DATABASICS was the best all-around decision for PRA Health Sciences.”
J.I., Product Manager for Business Systems, PRA Health Sciences
“The consulting services provided by DATABASICS are outstanding. With our aggressive implementation schedule, the high degree of professionalism and devotion to duty of DATABASICS’ consultant helps us to complete the project on time and within budget.”
Alex Wong, Director of Information Services, Shinko Electric America, Inc.
“Their support team is one of the most responsive and pleasant that I have ever worked with.”
Sharon Wade, Accounting Operations Director, SMS Holdings Corp.
“Not only did Time & Expense prove easy to use for our staff, but it also helped us save time & money through streamlining our processes.”
T.B., Accounting Manager, TechSolve, Inc.
“The product itself is great and priced well. We look forward to using more features in the near future to utilize the product even more.”
J.P., Accounts Payable Manager, TN Farmers Insurance Co., USA
“During the project, the team took the time to understand our business requirements and follow-up on issues in a timely manner. The support group is a pleasure to work with as well.”
Ryan McWaters, Director of Project Management, LBMC, USA
“We love it. We live by it.”
F.B.C., Director, Project Finance, CroMedica Global, Inc.
“Great software, easy to administer and support staff are amazing, always willing to help.”
R.K., Sr. Business Analyst, The Co-Operators
“The product works and functions as needed for this organization. Customer support is top drawer. The best features are: 1. Automated time and expense tracking with solid interfaces to/from various other applications. 2. Improved end user time and expense interface. 3. Hosted environment with the database custody provisions. 4. Top drawer customer support.”
J.N., Business Systems Administrator, The Trust for Public Land
“User friendly! The application handles ALL interfaces/feeds from Amex, HR, PRS system and SAP. The Jasper reporting tool used for budgeting, T&E Spend and exception reporting. Helpdesk is actually VERY HELPFUL!!”
T.R., Associate Director – Travel Accounting, Sony Music
“What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.”
A.C., T&E Accountant, Dentsply
“Value, Reliability, Good support and customer service. Management that works hard to develop what you need.”
D.J., Financial Analyst, Oldcastle
“The system works well and I like it that the customer has full ability to configure and administer the system. The Project Manager, Young, has been absolutely wonderful to work with.”
L.S., Search for Common Ground
“Our needs are complex, and it is reassuring to know that DATABASICS and their team are willing to listen and help resolve whatever the need is. If they can resolve our reporting process, they can resolve anyone’s! I am grateful for all they…do to make my job faster and easier!”
S.D., Driving Dynamics