Expense Reporting Software

Better Experience

Experience an expense reporting solution that takes the drudgery and inconvenience out of the expense reporting process. The DATABASICS Expense Management System is fully mobile and designed to make short work of the most tedious tasks like receipt and hotel folio management. Discover an expense reporting solution that makes it easy to manage receipts, per diems, mileage, and budgets.

Book A Demo

Compliance

Better Compliance

Formulate and enforce all of your company’s policies, keep track of projects, grants, and other activities, and improve the efficiency of your audits with our expense report software.

Book A Demo

Flexibility

Better Flexibility

Our global-ready platform supports international laws, taxes, languages, currencies, standards, and policies.

Book A Demo

Control

Better Control

Gain the oversight, accountability and transparency you need—no matter where you do business.

Book A Demo

Integration

Better Integration

Gain the oversight, accountability, and transparency you need, no matter where you do business, with DATABASICS' streamlined integration to credit cards, accounting solutions, and more, ensuring a seamless and efficient management experience across all your financial systems.

Book A Demo

Mileage Tracking

Use Google Maps to calculate mileage for your expense reports. Automate commute miles, remember prior addresses, and pre-defined distances between commonly used locations.

Audit Control

Review policy compliance and fine-tune business rules.

Workflow and Approvals

Create workflows to meet the needs of each operating unit in your organization, including approvals by spend, expense type, and budget line item.

Credit and P-Card Integration

Effortlessly move data in real time between DATABASICS Expense and a wide range of credit card and payment solutions.

GSA Per Diem Allowance and Deduction Support

Automatically access CONUS and OCONUS rates for automatic per diem calculations or use a table of your own rates. Ensure compliance with corporate policies and Joint Travel Regulations (JTRs).

OCR Receipt Scanning

Our optical character recognition reads receipt images (even hotel folios), making it possible to build reports with minimal manual effort and aggravation.

Travel Integration

Integrate seamlessly with leading travel management solutions to streamline travel-related expense reporting.

Project and Cost Allocation Tracking

Maintain control over project, grant, or activity-related employee expenses.

Integrated Timesheets

Unify Time and Expense in a single solution to eliminate redundancies, reconciliations, confusion, and error. Gain insights from reporting that span the breadth of employee activity and spend.

P-Card Management

Gain control over your P-Card program with the same power and ease of use that you have with DATABASICS’ solution for employee expense reporting.

Business Rule Enforcement

Maintain alignment with your company’s rules, processes, and standards.

Reporting and Analytics

Use standard reports to provide immediate access to key expense reporting information, or explore any dimension or combination of dimensions with our easy DIY reporting capability. Graphic or tabular presentation—the choice is yours.

Global Localization

DATABASICS is a truly global Expense management system that fully and flexibly supports international policies, languages, and currencies.

Mobile App

Full, easy-to-use functionality is immediately at hand wherever you are.

Vendor Invoice Management System

DATABASICS' Vendor Invoice Management System streamlines invoice handling, offering precise control and real-time tracking for an efficient payables process.

"This software is the most friendly user of all we've tested. I like that there is sometimes no need to train new employees/users. It can also be setup according to what your company needs, from setting up max limit for expenses to setting up max approval amount for supervisor."

Zoom Media

Field Services Industry

"It's an advanced system and accommodated what were looking …. The customer rep helped us make this system function as we expected it to work. From the start, he took the time to sit down with the team to understand our project needs. We understand this is common for implementations but what stood out what his willingness to understand the intricacies of our program and mutually work to develop solutions that work for us (and not just implement solutions that other companies have used)."