DATABASICS Expense

Simplify expense reporting without sacrificing control.

No matter where your employees travel or what they buy, DATABASICS expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.

Better in Every Way that Matters

  • Usability
  • Control
  • Compliance
  • Integration
  • Localization
  • Better Usability

    Take the drudgery and inconvenience out of the expense reporting process. DATABASICS Expense is fully mobile and designed to make short work of the most tedious tasks like receipt and hotel folio management. Discover an expense reporting solution that makes it easy to manage receipts, per diems, mileage and budgets.

  • Better Control

    Formulate and enforce all of your company’s policies, keep track of projects, grants and other activities, and improve the efficiency of your audits.

  • Better Compliance

    Gain the oversight, accountability and transparency you need—no matter where you do business.

  • Better Integration

    Seamlessly combine your expense reporting, billing, accounting and timesheet management processes into a single, high performance system.

  • Better Localization

    Our global-ready platform supports international laws, taxes, languages, currencies, standards and policies.

Feature Highlights

Discover some of the highlights of DATABASICS Expense. For a full list of product features, download our product sheet >

Mileage Tracking

Use Google Maps to calculate mileage for your expense reports. Automate commute miles, remember prior addresses and pre-define distances between commonly used locations.

Mileage Tracking

Audit Control

Fine-tune and track details of your review of expense reports to focus on the areas of most concern to your business.

Audit Control

Workflow and Approvals

Create workflows to meet the needs of each operating unit in your organization, including approvals by spend, expense type and budget line item.

Workflow and Approvals

Credit and P-Card Integration

Effortlessly move data in real time between DATABASICS Expense and a wide range of credit card and payment solutions.

Credit and P-Card Integration

GSA Per Diem Allowance and Deduction Support

Automatically access CONUS and OCONUS rates for automatic per diem calculations, or use a table of your own rates. Ensure compliance with corporate policies and Joint Travel Regulations (JTRs).

GSA Per Diem Allowance and Deduction Support

OCR Receipt Scanning

Our optical character recognition reads receipt images (even hotel folios), making it possible to build reports with minimal manual effort and aggravation.

OCR Receipt Scanning

Travel Integration

Integrate seamlessly with leading travel management solutions to streamline travel-related expense reporting.

Travel Integration

Project and Cost Allocation Tracking

Maintain control over project, grant or activity-related employee expenses.

Project and Cost Allocation Tracking

Integrated Timesheets

Unify Time and Expense in a single solution to eliminate redundancies, reconciliations, confusion and error. Gain insights from reporting that span the breadth of employee activity and spend.

Integrated Timesheets

P-Card Management

Gain control over your P-Card program with the same power and ease of use that you have with DATABASICS’ solution for employee expense reporting.

P-Card Management

Business Rule Enforcement

Maintain alignment with your company’s rules, processes and standards.

Business Rule Enforcement

Reporting and Analytics

Use standard reports to provide immediate access to key expense reporting information, or explore any dimension or combination of dimensions with our easy DIY reporting capability. Graphic or tabular presentation—the choice is yours.

Reporting and Analytics

Integrations

Microsoft Dynamics
Sage Intacct
Netsuite
Oracle
SAP
Deltek
ADP
Ceridian
Workday
Ultimate
Salesforce
Serenic
Infor
JD Edwards
Azure

At DATABASICS, we believe in the power of better—in the power of better solutions driving better decisions for better results. We understand the challenges you face in tracking and controlling expenses across your organization.

And we’re committed to providing smarter, simpler expense management tools so you can spend more time doing what you do best.

Customer Successes

  • Our employees using the phone app are up to date. As a company, we can now see where our strengths and weaknesses are in regards to the cost of goods sold, as well as expenses.

    DATABASICS expense reporting software gives you the tools to manage compliance, corporate policies and reporting with more flexibility and less hassle.
  • DATABASICS Expense has proven to be a true end-to-end solution in reporting our travel expenses.

  • We are now able to keep up with reports and receipts per manager in one secure location.

  • The software is easy to learn and intuitive for our employees across the globe, and training was minimal.

  • DATABASICS Expense has proven time and time again to be an invaluable tool for us. The support team is one of the most responsive and pleasant that I have ever experienced.

  • The people at DATABASICS have been a joy to work with. DATABASICS Expense is great and priced well.

  • Driving Dynamics
  • Moog, Inc.
  • Pilot Catastrophe
  • PRA Health Sciences
  • SMS Holdings Corp
  • TN Farmers Insurance Co.