DATABASICS for Nonprofits & NGOs™

DATABASICS for Nonprofits & NGOs™

Solutions that let you focus on what's most important, your mission.

DATABASICS Time + Expense for Nonprofits™ is nonprofit timekeeping & expense reporting that wastes less and delivers more to your cause.

Nonprofit Timekeeping and Expense Reporting

Focus on what’s most important: Your nonprofit’s mission.

DATABASICS for Nonprofits & NGOs™

DATABASICS Time + Expense for Nonprofits & NGOs™ is an all-in-one nonprofit timekeeping and expense reporting software. It meets even your most challenging requirements. This global solution brings together a time clock and expense reports in one system. In addition, it comes with grant tracking, per diem management, non-employee handling, audit, and P-Card program management.

Time Tracking

For nonprofits, labor generally must be tracked back to its funding sources just like any expense. As a result, timesheets are about more than just payroll. All in all, DATABASICS Time is an easy-to-use solution that tracks time worked for nonprofits.

  • Get nonprofit timekeeping solution:
    • Capture employee time at any level of budget, organization, or work breakdown
    • Create rules that can be scoped broadly or narrowly
    • Ensure DCAA compliance

Expense Reporting

No matter the size or purpose of nonprofits, they need to account for everything they spend. As an illustration, nonprofits need to meticulously record where money goes and why, but also identify the source of funds.

Web-based DATABASICS Expense enables nonprofits to meet this sources-and-uses requirement. It’s easy to use and configurable to your most exacting requirements for review and internal control.

  • Save time & money:
    • Achieve cost savings, as much as 67%, by automating expense report processing
    • Reduce travel spend through improved compliance
    • Gain improved visibility and insight from analytics and customizable dashboards
  • Work smarter, not harder:
    • GSA support & per diem tables with automatic calculation does the work for you
    • Grant management and complex project tracking
    • Fully compliant expense system: fund, activity, and project accounting
  • Support your mission:
    • Non-employee and volunteer expense reporting
    • Integrations with your accounting software
    • Improve your payroll process

Grant Management & Project Tracking

Grants provide essential funding for research and aid, but each grantor can have different requirements on spend. Nonprofits need a unique solution for project tracking that will keep them focused on their core work and not on juggling the business rules of their projects. From automation to project allocation, let DATABASICS track your projects with a robust, adaptable system built to handle complexity.

  • Easy cost allocation & budgeting: With real-time visibility, it’s easy to manage and analyze costs
  • Transparent integration of your critical systems: From job costing to project management, payroll, and billing, your processes will work and reside together
  • Full compliance for T&E reporting: This system complies with Defense Contract Audit Agency (DCAA) requirements and Federal Acquisition Regulations (FAR with Federal Travel Regulations)
  • A single-system experience: Easily and accurately manage your contracts and operations
  • Easy global expense reporting: Per diem allowances (with GSA CONUS/OCONUS tables and others) are automatically updated within the system
  • Charge entry management: A single set of codes avoids synchronization problems with a cross-vendor system
  • Unallowable charges: Use the kind of detail you need to get the job done
  • Grant management: With detailed tracking of funding, it’s easy to track costs in adherence with award terms

Per Diem Management

In addition to trying to accomplish an initiative, nonprofit administrators need to figure out a system for paying back their employees and volunteers for travel expenses. One easy form of reimbursement is the per diem, which translates literally to “per day.” This means that workers and volunteers are reimbursed based on a daily rate instead of reimbursing them for every receipt.

You have options when you’re implementing a per diem system for your nonprofit. DATABASICS’ per diem management solution provides:

  • The best in automation:
    • Handling of per diem business inside (CONUS) or outside (OCONUS) of the continental United States, as well as management of meals and expense allowances
    • GSA support & per diem tables with calculation loaded periodically
    • Expense policy rules enforcement does the heavy lifting
  • Next-generation technology:
    • Complex per diem management as a standard feature
    • The most comprehensive solution to your fundamental business process requirements
    • Innovative OCR (optical character recognition) on a mobile platform that tracks and maintains on the go
  • The simplest experience:
    • An intuitive, easy-to-implement and easy-to-use system
    • Adaptability that makes taking on new projects and new grants a breeze

Non-Employee Handling 

Nonprofits have unique needs for expense reporting. With non-employees and volunteers filing expense reports, nonprofits need a system that’s easy to use and flexible.

For instance, nonprofits often need to manage users who may file only once or twice. However, they may also have users who file weekly. This can create a nightmare. In the end, you can get a tool for adding users and automatically handling compliance quickly and easily.

DATABASICS makes non-employee handling easy. A one-size-fits-all system just won’t do for the distinct needs of the nonprofit.

  • An easy-to-use system: Adding new names to the system is simple
  • Tailored configuration: Create unique expense report types
  • Mobile device access: Non-employees and volunteers get the same tech on the go

P-Card (Purchase Card) Management

Nonprofits need to know what they’re spending. With controls all your needs, P-Cards are the solution for efficient spend management with full oversight. DATABASICS offers:

  • A system that’s easy to implement and easy to use:
    • Access to information: Management, reporting, and reconciliation reside in the same place
    • A smooth change: The solution is quickly and easily implemented
  • Savings in time & money:
    • Real time savings: Buyers, approvers, and administrators spend less time
    • Potential waste identification: Complete visibility helps to uncover potential refunds
    • The best in support: Our support team solves problems
  • Innovative P-Card technology:
    • Mobile access: Entry transaction and approval on mobile
    • Automation: Receipts are automatically matched to card transactions through the latest in OCR
    • Custom rules workflows: Approval workflows follow your rules
    • Unmatched flexibility: Business rules analyze transactions and manage violations
    • Easy-to-use reporting tools: Standard reports allow investigation and reporting on spend for non-technical users
Time & Expense

DATABASICS for Nonprofits & NGOs™

DATABASICS Time + Expense for Nonprofits & NGOs™ is an all-in-one nonprofit timekeeping and expense reporting software. It meets even your most challenging requirements. This global solution brings together a time clock and expense reports in one system. In addition, it comes with grant tracking, per diem management, non-employee handling, audit, and P-Card program management.

Time Tracking

For nonprofits, labor generally must be tracked back to its funding sources just like any expense. As a result, timesheets are about more than just payroll. All in all, DATABASICS Time is an easy-to-use solution that tracks time worked for nonprofits.

  • Get nonprofit timekeeping solution:
    • Capture employee time at any level of budget, organization, or work breakdown
    • Create rules that can be scoped broadly or narrowly
    • Ensure DCAA compliance

Expense Reporting

No matter the size or purpose of nonprofits, they need to account for everything they spend. As an illustration, nonprofits need to meticulously record where money goes and why, but also identify the source of funds.

Web-based DATABASICS Expense enables nonprofits to meet this sources-and-uses requirement. It’s easy to use and configurable to your most exacting requirements for review and internal control.

  • Save time & money:
    • Achieve cost savings, as much as 67%, by automating expense report processing
    • Reduce travel spend through improved compliance
    • Gain improved visibility and insight from analytics and customizable dashboards
  • Work smarter, not harder:
    • GSA support & per diem tables with automatic calculation does the work for you
    • Grant management and complex project tracking
    • Fully compliant expense system: fund, activity, and project accounting
  • Support your mission:
    • Non-employee and volunteer expense reporting
    • Integrations with your accounting software
    • Improve your payroll process
Grant & Project Tracking

Grant Management & Project Tracking

Grants provide essential funding for research and aid, but each grantor can have different requirements on spend. Nonprofits need a unique solution for project tracking that will keep them focused on their core work and not on juggling the business rules of their projects. From automation to project allocation, let DATABASICS track your projects with a robust, adaptable system built to handle complexity.

  • Easy cost allocation & budgeting: With real-time visibility, it’s easy to manage and analyze costs
  • Transparent integration of your critical systems: From job costing to project management, payroll, and billing, your processes will work and reside together
  • Full compliance for T&E reporting: This system complies with Defense Contract Audit Agency (DCAA) requirements and Federal Acquisition Regulations (FAR with Federal Travel Regulations)
  • A single-system experience: Easily and accurately manage your contracts and operations
  • Easy global expense reporting: Per diem allowances (with GSA CONUS/OCONUS tables and others) are automatically updated within the system
  • Charge entry management: A single set of codes avoids synchronization problems with a cross-vendor system
  • Unallowable charges: Use the kind of detail you need to get the job done
  • Grant management: With detailed tracking of funding, it’s easy to track costs in adherence with award terms
Per Diem Management

Per Diem Management

In addition to trying to accomplish an initiative, nonprofit administrators need to figure out a system for paying back their employees and volunteers for travel expenses. One easy form of reimbursement is the per diem, which translates literally to “per day.” This means that workers and volunteers are reimbursed based on a daily rate instead of reimbursing them for every receipt.

You have options when you’re implementing a per diem system for your nonprofit. DATABASICS’ per diem management solution provides:

  • The best in automation:
    • Handling of per diem business inside (CONUS) or outside (OCONUS) of the continental United States, as well as management of meals and expense allowances
    • GSA support & per diem tables with calculation loaded periodically
    • Expense policy rules enforcement does the heavy lifting
  • Next-generation technology:
    • Complex per diem management as a standard feature
    • The most comprehensive solution to your fundamental business process requirements
    • Innovative OCR (optical character recognition) on a mobile platform that tracks and maintains on the go
  • The simplest experience:
    • An intuitive, easy-to-implement and easy-to-use system
    • Adaptability that makes taking on new projects and new grants a breeze
Non-Employee Handling

Non-Employee Handling 

Nonprofits have unique needs for expense reporting. With non-employees and volunteers filing expense reports, nonprofits need a system that’s easy to use and flexible.

For instance, nonprofits often need to manage users who may file only once or twice. However, they may also have users who file weekly. This can create a nightmare. In the end, you can get a tool for adding users and automatically handling compliance quickly and easily.

DATABASICS makes non-employee handling easy. A one-size-fits-all system just won’t do for the distinct needs of the nonprofit.

  • An easy-to-use system: Adding new names to the system is simple
  • Tailored configuration: Create unique expense report types
  • Mobile device access: Non-employees and volunteers get the same tech on the go
P-Card Management

P-Card (Purchase Card) Management

Nonprofits need to know what they’re spending. With controls all your needs, P-Cards are the solution for efficient spend management with full oversight. DATABASICS offers:

  • A system that’s easy to implement and easy to use:
    • Access to information: Management, reporting, and reconciliation reside in the same place
    • A smooth change: The solution is quickly and easily implemented
  • Savings in time & money:
    • Real time savings: Buyers, approvers, and administrators spend less time
    • Potential waste identification: Complete visibility helps to uncover potential refunds
    • The best in support: Our support team solves problems
  • Innovative P-Card technology:
    • Mobile access: Entry transaction and approval on mobile
    • Automation: Receipts are automatically matched to card transactions through the latest in OCR
    • Custom rules workflows: Approval workflows follow your rules
    • Unmatched flexibility: Business rules analyze transactions and manage violations
    • Easy-to-use reporting tools: Standard reports allow investigation and reporting on spend for non-technical users

More Testimonials

Talk to a nonprofit timekeeping & expense reporting specialist today!

Sales
+1 (800) 599-0434