DATABASICS for USAID Contractors™

DATABASICS for USAID Contractors™

Easily navigate through complex regulations

USAID organizations want to maximize the funding and donations they receive, but they also need to ensure that their contracts are fully compliant. DATABASICS Time + Expense for USAID Contractors™ not only meets your timekeeping & expense reporting needs, but it helps you gets you back to what’s most important, your mission.

Time & Expense Software for USAID Contractors

Timekeeping, expense reporting, and grant tracking solution built for USAID organizations.

DATABASICS for USAID Contractors™

DATABASICS Time + Expense for USAID Contractors™ gives your organization an all-in-one solution to track time and expenses.  This solution brings together the best of two worlds: a time keeping & expense reporting solution built specifically for USAID contractors. Automating these two essential processes leverages one solution that opens the communication between your remote resources, field managers, subcontractors, and finance staff to streamline your processes.

With our mobile app, your employees have access to data from anywhere at anytime. Use our time & expense software for USAID Contractors to increase employee satisfaction and take advantage of features like audit trails, data validation, mileage tracking, business rules compliance, and more.

DATABASICS Expense

DATABASICS Expense is the best way for USAID Contractors to ensure that their reporting of expenses is fully compliant with local rules around the globe or with Federal Acquisition Regulations (FAR), Federal Travel Regulations, and the Defense Contract Audit Agency (DCAA).

With DATABASICS Expense, USAID Contractors get a fully integrated, compliant, accounting software solution with:

  • Per diem management Tracking CONUS & OCONUS per diems is easy with integrated GSA feeds and automatic calculations
  • Track project & grantsTrack expenses to specific projects/grants
  • Cost allocations: Allocate to specific projects, grants, or cost centers
  • ComplianceDetailed audit trails, rules, and restrictions whether business rules or local government policies, are automated to take care of compliance
  • Global featuresSupports international languages, taxes, and per diems
  • Audit logs:Detailed audit logs can detect anomalies, such as unauthorized access attempts by identifying IP address and location information 
  • Security: DATABASICS meets the highest standards and adheres to demanding policies designed to keep your data safe and secure, plus it’s backed with a 99.999% up-time rating

DATABASICS Time

Time capture is critical for USAID Contractors. With DATABASICS Time, you can implement a process that is fully DCAA compliant, supports your organization’s requirements, and increases transparency and employee satisfaction.

With DATABASICS Time, USAID Contractors can:

Get an easy-to-use, robust time solution

  • Manage timesheets from anywhere in the world
  • Automate missing timesheets reports, floor check audits, and more
  • Support varying time reporting periods
  • Integrate time reporting with billing, project management, accounting, and payroll systems

Ensure compliance

  • Customize entry rules that ensure compliance and accuracy (from daily entry to restriction of time distribution to assigned projects)
  • From Comp Time, Overtime, to Danger pay your time keeping will be complaint 
  • Create a complete audit trail of entry, modification, and approval actions

Gain spend insight

  • Capture time at any level of a project structure
  • Monitor time against grant/contract/project budgets
  • Differentiate between billable and non-billable time

Project/Grant Tracking

DATABASICS time & expense software for USAID contractors allows you to track projects, grants, and their resources from anywhere around the globe. Because real time access to project data is critical, DATABASICS gives you all the details you require at your fingertips with no delay!

Learn more about DATABASICS’ Time and Expense automation and what USAID Contractors get, including:

  • Fast & simple cost allocation & budgeting: With real-time visibility, it’s easy to manage and analyze costs
  • Easy global expense reporting: Per diem allowances (with CONUS/OCONUS tables and others) are automatically updated
  • Tight integration with your critical systems: From job costing to project management, payroll, and billing, your processes will work and reside together in the cloud
  • A single-system experience: Easily and accurately access data and receive real time alerts and updates.
  • Data validation: Data validation should take place at the point of entry. Eliminate errors and timely chasing of time and expense reports.

Audit

DATABASICS Time & Expense for US AID Contractors provides robust audit trails and monitoring tools within its solution. With the audit features, auditors and approvers can review data quickly and easily.

Federal contractors need a solution designed to meet their needs while maintaining compliance. Auditors require the freedom to explore and help refine policies as well as monitor compliance. Criteria for reviewing information must be highly flexible so information can be automatically reviewed.

With DATABASICS Audit, federal contractors get the full range of auditing:

  • Detailed audit trails:  Track all actions and changes
  • DCAA compliance: Out of the box DCAA compliance meets the government’s standards
  • Tracking: Access to a complete audit activity and access to the audit trail of users, administrators, and approvers
  • Automation: Receive notifications and reporting on compliance
  • Real-time insights: Stay on top of your information

Global Localization

Organizations that operate around the world need a solution that accommodates their worldwide needs. DATABASICS Time & Expense software for USAID contractors anticipates and provides for those needs with global timesheet & expense reporting software that goes beyond multilingualism.

USAID contractors around the world depend on DATABASICS for:

  • Compliance with global rules/policies
  • OANDA Currency Feed
  • Support for local tax management
  • Per diem support, including OCONUS rates
  • Time localization to provide notifications appropriate to the user’s time zone
  • Multiple language preferences to fit the user’s needs
  • A mobile solution to keep users connected
  • Flexibility to support multi-company, multi-currency billings

Mobile App

Users need access to their time and expense solution from anywhere and at any time. DATABASICS’ time & expense software for USAID Contractors provides you with a mobile app that gives your diverse workforce across the globe a fast and simple solution.

Give employees the power to submit, review, and approve expense reports and track their time with the device already in their pocket. With the DATABASICS mobile app:

  • Users can access the solution at any time with their own Apple or Android device
  • Receipts can be captured and submitted with auto population of data
  • Notifications and alerts are pushed to the home screen
  • Geolocation data is captured when employees clock in/out
  • All functionality available on the desktop version is also available on the app

Per Diem Management

USAID contracting work comes with its unique challenges when it comes to managing per diems. DATABASICS Expense is the solution. We support your needs regardless of where in the world your users go. Take the focus and administrative effort off of per diems with easy-to-use time & expense software for USAID contractors.

With DATABASICS per diem management, USAID contractors can take advantage of:

  • Automated GSA per diem feeds: CONUS and OCONUS rates are automatically fed into the solution for quick population for users
  • Easy calculations: Standard lodging, meals, and incidental rates can be enforced for partial day allowances with little input or burden on the user
  • Updates to changing rates: As the rates change, the system automatically updates with effective dates to support accuracy and compliance
Time & Expense

DATABASICS for USAID Contractors™

DATABASICS Time + Expense for USAID Contractors™ gives your organization an all-in-one solution to track time and expenses.  This solution brings together the best of two worlds: a time keeping & expense reporting solution built specifically for USAID contractors. Automating these two essential processes leverages one solution that opens the communication between your remote resources, field managers, subcontractors, and finance staff to streamline your processes.

With our mobile app, your employees have access to data from anywhere at anytime. Use our time & expense software for USAID Contractors to increase employee satisfaction and take advantage of features like audit trails, data validation, mileage tracking, business rules compliance, and more.

DATABASICS Expense

DATABASICS Expense is the best way for USAID Contractors to ensure that their reporting of expenses is fully compliant with local rules around the globe or with Federal Acquisition Regulations (FAR), Federal Travel Regulations, and the Defense Contract Audit Agency (DCAA).

With DATABASICS Expense, USAID Contractors get a fully integrated, compliant, accounting software solution with:

  • Per diem management Tracking CONUS & OCONUS per diems is easy with integrated GSA feeds and automatic calculations
  • Track project & grantsTrack expenses to specific projects/grants
  • Cost allocations: Allocate to specific projects, grants, or cost centers
  • ComplianceDetailed audit trails, rules, and restrictions whether business rules or local government policies, are automated to take care of compliance
  • Global featuresSupports international languages, taxes, and per diems
  • Audit logs:Detailed audit logs can detect anomalies, such as unauthorized access attempts by identifying IP address and location information 
  • Security: DATABASICS meets the highest standards and adheres to demanding policies designed to keep your data safe and secure, plus it’s backed with a 99.999% up-time rating

DATABASICS Time

Time capture is critical for USAID Contractors. With DATABASICS Time, you can implement a process that is fully DCAA compliant, supports your organization’s requirements, and increases transparency and employee satisfaction.

With DATABASICS Time, USAID Contractors can:

Get an easy-to-use, robust time solution

  • Manage timesheets from anywhere in the world
  • Automate missing timesheets reports, floor check audits, and more
  • Support varying time reporting periods
  • Integrate time reporting with billing, project management, accounting, and payroll systems

Ensure compliance

  • Customize entry rules that ensure compliance and accuracy (from daily entry to restriction of time distribution to assigned projects)
  • From Comp Time, Overtime, to Danger pay your time keeping will be complaint 
  • Create a complete audit trail of entry, modification, and approval actions

Gain spend insight

  • Capture time at any level of a project structure
  • Monitor time against grant/contract/project budgets
  • Differentiate between billable and non-billable time
Project/Grant Tracking

Project/Grant Tracking

DATABASICS time & expense software for USAID contractors allows you to track projects, grants, and their resources from anywhere around the globe. Because real time access to project data is critical, DATABASICS gives you all the details you require at your fingertips with no delay!

Learn more about DATABASICS’ Time and Expense automation and what USAID Contractors get, including:

  • Fast & simple cost allocation & budgeting: With real-time visibility, it’s easy to manage and analyze costs
  • Easy global expense reporting: Per diem allowances (with CONUS/OCONUS tables and others) are automatically updated
  • Tight integration with your critical systems: From job costing to project management, payroll, and billing, your processes will work and reside together in the cloud
  • A single-system experience: Easily and accurately access data and receive real time alerts and updates.
  • Data validation: Data validation should take place at the point of entry. Eliminate errors and timely chasing of time and expense reports.
Audit

Audit

DATABASICS Time & Expense for US AID Contractors provides robust audit trails and monitoring tools within its solution. With the audit features, auditors and approvers can review data quickly and easily.

Federal contractors need a solution designed to meet their needs while maintaining compliance. Auditors require the freedom to explore and help refine policies as well as monitor compliance. Criteria for reviewing information must be highly flexible so information can be automatically reviewed.

With DATABASICS Audit, federal contractors get the full range of auditing:

  • Detailed audit trails:  Track all actions and changes
  • DCAA compliance: Out of the box DCAA compliance meets the government’s standards
  • Tracking: Access to a complete audit activity and access to the audit trail of users, administrators, and approvers
  • Automation: Receive notifications and reporting on compliance
  • Real-time insights: Stay on top of your information
Global

Global Localization

Organizations that operate around the world need a solution that accommodates their worldwide needs. DATABASICS Time & Expense software for USAID contractors anticipates and provides for those needs with global timesheet & expense reporting software that goes beyond multilingualism.

USAID contractors around the world depend on DATABASICS for:

  • Compliance with global rules/policies
  • OANDA Currency Feed
  • Support for local tax management
  • Per diem support, including OCONUS rates
  • Time localization to provide notifications appropriate to the user’s time zone
  • Multiple language preferences to fit the user’s needs
  • A mobile solution to keep users connected
  • Flexibility to support multi-company, multi-currency billings
Mobile App

Mobile App

Users need access to their time and expense solution from anywhere and at any time. DATABASICS’ time & expense software for USAID Contractors provides you with a mobile app that gives your diverse workforce across the globe a fast and simple solution.

Give employees the power to submit, review, and approve expense reports and track their time with the device already in their pocket. With the DATABASICS mobile app:

  • Users can access the solution at any time with their own Apple or Android device
  • Receipts can be captured and submitted with auto population of data
  • Notifications and alerts are pushed to the home screen
  • Geolocation data is captured when employees clock in/out
  • All functionality available on the desktop version is also available on the app
Per Diem Management

Per Diem Management

USAID contracting work comes with its unique challenges when it comes to managing per diems. DATABASICS Expense is the solution. We support your needs regardless of where in the world your users go. Take the focus and administrative effort off of per diems with easy-to-use time & expense software for USAID contractors.

With DATABASICS per diem management, USAID contractors can take advantage of:

  • Automated GSA per diem feeds: CONUS and OCONUS rates are automatically fed into the solution for quick population for users
  • Easy calculations: Standard lodging, meals, and incidental rates can be enforced for partial day allowances with little input or burden on the user
  • Updates to changing rates: As the rates change, the system automatically updates with effective dates to support accuracy and compliance

More Testimonials

Talk to a USAID Contractor
Time & Expense Specialist today!

Sales
+1 (800) 599-0434