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AI INVOICE APPROVAL & AUDIT

AI-Supported Invoice Workflow Review with People in Control

Use AI to help reviewers evaluate invoice information, identify items that may need attention, and prepare invoices for the appropriate approval workflow.

Final approval remains with the responsible person.

Get A Tailored Walkthrough of DATABASICS Here:
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Human-first. AI recommends. People and workflows act.

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Grade approvals from A-F or 0-100%.

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Zero data retention. Private. No model training or PII transfer.

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Automatically check what was entered against the invoice

Anything that does not match shows up on screen, so no one has to open the attachment and hunt for it.

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Catch duplicates and anything that looks off

Duplicate checking looks past vendor name and invoice number to the date, the total, and an image fingerprint of the document, so it catches near-copies as well as exact resubmissions.

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Get a score and a clear recommendation

You set how much each policy check counts, on a scale of 1 to 100. That produces a compliance score from 0 to 100% and one of three recommendations: Approved, Needs Review, or Flagged.

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Put AI where you need it

Add the AI Approver wherever it helps: a first pass before anyone sees the invoice, a step inside a multi-level chain, or a router that sends exceptions to a specific reviewer. You control its placement, the weighting, and where flagged invoices go.

What You Get

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Policy mapping

Policy mapping

We work with your finance and audit team to decide which fields, problems, and policy conditions reviewers need to see.

Scoring and workflow setup

Scoring and workflow setup

We assist with weighting each check and deciding how recommendations appear in your approval flow.

Roles and access

Roles and access

Invoice visibility, reviewer permissions, and proxy rules follow the rules you already have. DBee answers plain-language questions about your invoice data, limited to what each user is already allowed to see.

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Ongoing support

As your policies, vendors, and risks change, we help you adjust the setup.

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Why Teams TrustDATABASICS

AI earns its place when it makes a finance decision easier to check and defend. DATABASICS keeps the invoice, the extracted details, the policy checks, the explanation, the recommendation, and the human decision together in one place.

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No company provides the level of service that DATABASICS provides. It's like we just hired another team to help us when needed!

Finance Controller

Rare
Tyler FCA Expense & Vendor Payments Video

Andrew

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See how DATABASICS AI Invoice Approval fits your process

Bring a policy or a problem invoice you deal with regularly. We will show how DATABASICS reviews it, explains what it found, and leaves the approval to your team.