Expense Reporting - Time and Expenses - Mobile Expense Report

DATABASICS Privacy Policy

Effective Date: July 28,2011

This Statement describes how DATABASICS Inc. collects, uses, and discloses certain personally identifiable information that it receives in the United States from the European Union ("EU Personal Data") both on our Web site located at www.data-basics.com and offline. In particular, DATABASICS Inc. recognizes that the European Union has established strict protections regarding the handling of EU Personal Data, and DATABASICS Inc. therefore has elected to adhere to the US-EU Safe Harbor Privacy Principles (the "Safe Harbor") with respect to such EU Personal Data that it receives in the United States.

DATABASICS Inc. complies with the U.S. E.U. Safe Harbor framework and the U.S. - Swiss Safe Harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union and Switzerland respectively. Information regarding the both the E.U. and Swiss Safe Harbor Frameworks can be found at http://www.export.gov/safeharbor/

DATABASICS Inc. has been awarded TRUSTe's Privacy Seal signifying that this privacy policy and practices have been reviewed by TRUSTe for compliance with TRUSTe's program requirements including transparency, accountability and choice regarding the collection and use of your personal information. The TRUSTe program does not cover information that may be collected through downloadable software. TRUSTe's mission, as an independent third party, is to accelerate online trust among consumers and organizations globally through its leading privacy trustmark and innovative trust solutions. If you have questions or complaints regarding our privacy policy or practices, please contact us at [support@data-basics.com or 703-262-0097 x243. If you are not satisfied with our response you can contact TRUSTe here.

If you have questions or complaints regarding our privacy policy or practices, please contact us at support@data-basics.com or 703-262-0097 x243. If contacting us does not resolve your complaint, you may raise your complaint with TRUSTe by Internet at http://watchdog.truste.com/pvr.php?page=complaint&url=,fax at 415-520-3420, or mail at Watchdog Complaints, TRUSTe, 55 2nd Street, 2nd Floor, San Francisco, CA, USA 94105. If you are faxing or mailing TRUSTe to lodge a complaint, you must include the following information: the name of company, the alleged privacy violation, your contact information, and whether you would like the particulars of your complaint shared with the company. For information about TRUSTe or the operation of TRUSTe's dispute resolution process, see http://watchdog.truste.com/pvr.php?page=complaint&url= or request this information from TRUSTe at any of the addresses listed above. The TRUSTe dispute resolution process shall be conducted in English.

DATABASICS complies with the EU Safe Harbor framework as set forth by the Department of Commerce regarding the collection, use, and retention of data from the European Union.

Personally Identifiable Information that We Collect

In general, you can visit this Web Site (www.data-basics.com) without identifying yourself or revealing any personally identifiable information. There are times, however, that you may choose to give us personally identifiable information, such as your name, address, phone number, e-mail address and other information about yourself. For example, if you would like to receive information about DATABASICS Inc., you will need to provide us information such as your name, email address and/or telephone number. In response to employment opportunities at DATABASICS Inc., you may submit your resume through this Web Site. We also provide you with the opportunity to e-mail us questions or comments about this Web Site and our Company.

Our Use of Your Personally Identifiable Information

We only use the personally identifiable information that you provide through this Web Site to help us improve our services to you, to provide you with the information you have requested, to respond to your questions or resume submission, and for other internal purposes.

Access to Your Personally Identifiable Information

If you would like to access personally identifiable information that you have provided through this Web Site to correct or request deletion, please contact us at support@data-basics.com or 703-262-0097 x243. We will respond to your request within 30 days.

Third Party Access to Your Personally Identifiable Information

DATABASICS Inc. will not sell, rent, or lease to others any personally identifiable information that you provide through this Web Site. Unless we have your permission, we will only share the personally identifiable information you provide through this Web Site with other DATABASICS Inc. entities and/or business partners who are acting on our behalf for the uses described in this Privacy Statement. All DATABASICS Inc. entities and/or business partners having access to your personally identifiable information are subject to this Privacy Statement with respect to the use of your personally identifiable information.

We reserve the right to disclose your personally identifiable information as required or permitted by law, or when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, a court order, a law enforcement request, or other legal process served on this Web Site.

Cookies and Other Tracking Technologies

We may use cookies, for example, to keep track of your preferences and profile information. Cookies are also used to collect general usage and volume statistical information that does not include personal information.

Third Party Cookies: The use of cookies by our partners and service providers is not covered by our privacy statement. We do not have access or control over these cookies. Our partners and service providers use session ID cookies to make it easier for you to navigate our site.

Clear Gifs (Web Beacons/Web Bugs)

Our third party advertising partner employs a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage content on our site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user's computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. We tie [do not tie] the information gathered by clear gifs to our customers' personally identifiable information.

To learn more about our advertising company's use of clear gifs, please go to www.google.com

Customer Testimonials

We post customer testimonials/comments/reviews on our web site which may contain personally identifiable information. We do obtain the customer's consent via email prior to posting the testimonial to post their name along with their testimonial.

Newsletters

If you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you. Out of respect for your privacy you may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails or you can contact us at (support@data-basics.com or 703-262-0097.

Customer Service

We will communicate with you in response to your inquiries, to provide the services you request, and to manage your account. We will communicate with you by email or telephone, in accordance with your wishes.

Data Security and Integrity

We follow generally accepted industry standards to protect the personally identifiable information submitted to us on our Web site, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. If you have any questions about security, you can contact us by using the contact form on our web site.

Data Retention

We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at support@data-basics.com. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Changes in this Privacy Statement or Our Privacy Practices

If we decide to change our privacy policy or practices, we will post those changes to this privacy statement, the home page, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page.

If you have any questions or concerns about this privacy notice, the practices of this site or your interaction with this web site, please contact info@data-basics.com

DATABASICS provides a wide variety of services and solutions to its business clients (each, a "Client") that facilitate services for their employees ("End Users"). In these cases, personal data collected from End Users is owned by the applicable Client, and DATABASICS processes this data on the Client's behalf. There may be limited instances in which DATABASICS owns and processes personal data collected from End Users on its own behalf, rather than on behalf of a Client. In all instances, DATABASICS will obtain access to EU Personal Data about End Users in the course of operating Web sites, providing contractually obligated services, and providing customer care and other related services. Such data may include, name, billing address, business address, email address, telephone number, , and other information, depending on the particular Client, Web site or other application or service at issue. In all instances, DATABASICS will not share, sell, rent or trade with third parties for promotional purposes any personal data processed by DATABASICS, unless DATABASICS is directed to do so by a Client who owns such personal data.

Clients, Suppliers, and Business Partners

DATABASICS Inc. may obtain various types of EU Personal Data about our business clients or their end users. Such data may include contact information (names, business addresses, phone and fax numbers, and email addresses); information about products and services ordered or provided; financial and payment information; user ID, passwords, and information collected through Internet-based activities, and other transaction-related data.

DATABASICS Inc. may use these types of EU Personal Data for business purposes, including to deliver or provide services; to establish or maintain client and business relationships; to provide access to Internet-based activities; to perform accounting functions; and to conduct other activities as necessary or appropriate in connection with the servicing and development of the business relationship.

Wherever we obtain access to EU Personal Data about Data Subjects or End Users, we are acting as a mere data processor on behalf of our business clients, and we therefore conduct such activities strictly in accordance with their instructions and pursuant to our contractual arrangements with them. If you are a an End User with an existing relationship with one of our Business Clients, you should refer to the Client's website to understand the privacy practices that apply to EU Personal Data that we may maintain about you. Moreover, if you would like to access and review your EU Personal Data, you should contact our Business Client with any such requests. We will cooperate as appropriate with requests from our Business Clients to assist with such responses.

Information Sharing

All billing information is collected offline, we take steps to insure the offline security of your payments. Please see our Security section below for how we handle sensitive information collected offline.

We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process served either on our Web site or to our Company directly.

DATABASICS Inc. may disclose EU Personal Data to business partners and subcontractors as necessary in connection with the performance of requested services or solutions, or as otherwise appropriate in connection with a legitimate business need. DATABASICS Inc may also disclose US and EU Personal Data as necessary in connection with the sale or transfer of all or part of the business. In these situations, DATABASICS Inc. will require the recipient of the data to protect the data in accordance with the relevant principles in the Safe Harbor, or otherwise take steps to ensure that the EU Personal Data is appropriately protected. DATABASICS Inc. may also disclose EU Personal Data where required or permitted by law, or where DATABASICS Inc .believes that such disclosures are appropriate in connection with a law enforcement request.

DATA-BASICS.com is certified every three month for PCI DSS compliance. This means that DATABASICS industry standards for processing and storage of credit card information.