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Invoice

What We Deliver

Vendor invoice processing can be a challenge. How you meet the challenge can have a big impact–on cash flow, discounts, penalties, overpayments, fraud detection, vendor relations and more. DATABASICS Vendor Invoice Management puts you in control. No more moving stacks of paper from desk to desk and guessing about processing questions. With DATABASICS Vendor Invoice Management, processing proceeds according to the rules you establish transparently, quickly and efficiently.

Document Capture

Take pictures, scan or fax the invoices. The key is to get the invoices digitized before any serious processing takes place. You can centralize the process, distribute it geographically, even have individual employees in the field submit invoices.

Workflow & Policy Enforcement

Layout the workflow to maximize the efficiency and ensure compliance with internal controls. You can build (and change) your own routing rules completely on your own.

Vendor Payment

Improve vendor relationships with timely, accurate payments. We make it simple with our ACH service. Learn More

Audit

When payments are made, internal controls may require traceability. All document-related actions in DATABASICS Vendor Invoice Management is recorded in an easily queried audit trail.

Reporting & Analytics

To manage vendor invoice processing, you need information. Set up Dashboards so that you can see statuses at a glance or choose from a selection of standard reports.

Implementation & Support

Your dedicated support team is with you from configuration through implementation and beyond, so you’re always working with someone who knows how your business operates.

Open Accounts Payable Integration

Link your Accounts Payable solution directly to DATABASICS Vendor Invoice Management. Our bi-directional integration means your data is always current and where it needs to be with no missing details. We work with all major accounting systems.

How It Works

Software-as-a-Service

Your IT staff already has plenty to do. Let us run the software. Our cloud-based system has all the accessibility of an in-house solution (maybe more!), and we’ve established an outstanding up-time and performance record. With DATABASICS, Software-as-a-Service means one less thing to worry about.

Compliance

Get guaranteed compliance with federal and international laws. With Expense, it’s built in — DCAA, SOX, Sunshine Act, SAS-70, SSAE 16, PCI, EU Safe Harbor, and more.

Implementation

With DATABASICS, it’s always about you. Our system is built to be configured the way you want it to work. A team of our highly experienced experts will guide you through the process of getting up and running with a fully successful, integrated solution. A solution, we might add, that you can administer yourself.

Security

Put your trust in the industry’s highest standard for hosting and delivery of software-as-a-service solutions. Rest assured your data is secure with the very latest encryption technologies.

Integrations

Tight integration with your accounts payable system is critical to getting the most from DATABASICS Vendor Invoice Management. Work with our experienced team and be assured of a cross-system solution that works exactly the way you want.

Future-Proof

Be confident that DATABASICS Vendor Invoice Management will not only meet your needs today, but well into the future. With its unmatched flexibility, open architecture, and scalability, DATABASICS Vendor Invoice Management is a solution that will remain your solution.