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PROJECT TIME & EXPENSE TRACKING

Connect Timesheets & Expense Reports to the Work They Support

Bring employee time and spending together by project, job, client, grant, task, or cost code.

Apply the required coding and approvals before the data moves to your ERP, payroll, or billing system.

Discuss Your Project Setup In A Demo:
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project time and expense

TIME

Hours, overtime, labor categories, and leave tied to the work.

EXPENSE

Travel, mileage, reimbursements, receipts, and card spending.

TOGETHER

A fuller picture of the employee-generated cost behind the work.

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Let Employees Charge the Right Work

Show employees the projects, jobs, grants, tasks, or cost codes relevant to them. Use defaults and assignments to reduce unnecessary choices at entry.

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Keep Time and Spending Tied to the Same Structure

Use the project and accounting dimensions your organization relies on across timesheets & expense reports, instead of rebuilding the connection later.

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Route Approval by Project Responsibility

Send time and expenses to the managers responsible for the project or job, then give Finance the coding and approval history it needs.

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Prepare Approved Data for Your Financial Systems

Send the project, task, grant, department, funding source, or cost-code detail required by connected accounting, payroll, billing, and reporting systems.

Built Around How You Track Work

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Your Project Structure

Your Project Structure

Configure projects, jobs, clients, grants, tasks, departments, funding sources, and cost codes around the dimensions your organization uses.

Project-Based Approvals

Project-Based Approvals

Route entries to the appropriate manager, apply approval rules, and retain the history Finance needs when time, expenses, or coding changes.

Assignments and Access

Assignments and Access

Control which projects and related choices employees can see based on their assignments, division, role, or other relevant structure.

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Ongoing support

As projects, accounting dimensions, approval rules, and connected systems change, our team helps you adjust the setup.

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Why Teams Trust   DATABASICS

Your organization should not have to force its projects, grants, jobs, approvals, and financial systems into a generic setup. DATABASICS combines flexible software with a team that helps adapt it as your requirements change.

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No company provides the level of service that DATABASICS provides. It's like we just hired another team to help us when needed!

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See How DATABASICS Handles Your Project Setup

Bring the project, job, grant, task, or cost-code structure you use today. We will show how employees select work, how approvals route, and how approved time and expense data moves to your connected systems.