DATABASICS for Field Services™

DATABASICS for Field Services™

Time & Expense solutions for the field services industry

The Field Services industry has a lot to juggle when it comes to tracking time and expenses. With workers in varying roles who might be seasonal or designated to a specific site, finding a flexible solution is a priority. DATABASICS Time & Expense is the field services time tracking and expense reporting solution.

Time & Expense Software for Field Services

Easy-to-use time tracking and expense reporting solution for the mobile workforce.

DATABASICS Time + Expense for Field Services™ works seamlessly with all your essential systems. Combine your timesheets and expense reports with your accounting, payroll, HR, travel booking, and billing systems.

Our time & expense solution for Field Services industries simplifies your complex systems and provides employees with one place to accomplish all their labor and expense reporting tasks. Get more from your systems by automating this time-consuming process.

Take advantage of automated time & expense capture for field services, including benefits like:

  • Increased satisfaction from employees and administrators
  • Tight communication between critical systems
  • Integrations allowing bi-directional data flow, keeping all your systems up to date in real time
  • Save time, control costs, and gain visibility 

Time Tracking

Field Services organizations need to complete billing quickly and efficiently. Having a mobile timesheet solution makes labor tracking fast and accurate. Your employees will appreciate that tracking time is simple with real-time access on their mobile device.

DATABASICS Time is an easy-to-use solution that matches your industry’s terminology, automates time capture, and meets all your requirements for varying labor types.

Meet your requirements:

  • Geo-fencing keeps employees accountable for when they clock in and where they clock in
  • Mobile technology allows employees to capture actual work time through clock in/out or punch in/out
  • Track projects and task accurately
  • Capture time for seasonal workers or employees on the go
  • Provide a shared workstation device that moves to each new worksite
  • Manage crew timesheets easily

Get more, spend less:

  • Avoid manual processes with an automated solution that’s easy to use and requires little to no training
  • Get back the hours spent on managing invoicing, payroll, and corrections
  • Gain real-time insights from reporting with interactive dashboards that can built on the fly
  • Tightly align communications between time tracking and accounting, payroll, and other systems
  • Gain employee and administrator satisfaction with an all-in-one field services time & expense tracking software system

Expense Reporting

Expense reports on paper waste time, strain valuable resources, and create opportunities for spend leakage. Plus, workers are always on the move and they need a mobile solution. Having an automated expense solution allows workers to track expenses quickly and accurately.

DATABASICS Expense was built in the cloud to be mobile and flexible, designed with the worker and the finance team in mind to combine functionality with ease of use.

The result is an intuitive, flexible platform that provides an easy method for workers to capture receipts and submit their expense reports and an efficient way for approvers to quickly approve.

Save time & money:

  • Achieve cost savings, as much as 67%, by automating expense report processing
  • Eliminate keying of data and errors
  • Gain improved visibility and insight from analytics and customizable dashboards

Work smarter, not harder:

  • Flexible expense categories simplify the reporting process
  • Reimburse expenses more efficiently and more quickly for happier employees
  • Leverage receipt capture with OCR to quickly and easily track and submit receipts

A solution that fits your needs:

  • Tracking quick expenses like parking, mileage, or tolls is easy with Expense EXPRESS
  • Accounting, payroll, and travel booking are all brought into the same screen with seamless integrations
  • Get all your systems under one roof when DATABASICS Expense is paired with DATABASICS Time to create an all-in-one field services time & expense tracking software

Project/Work Order Tracking

Tracking field services projects and work orders is an essential part of the job, from initial project conception through project close. A lot happens between those stages involving budgeting and tracking labor costs, two burdensome tasks made simpler with Time & Expense Software for Field Services.

DATABASICS’ field services time & expense tracking solution provides these key project tracking features:

  • Accurate timesheets: Maintain correct billable hours
  • Tracking to work orders/projects: Restrict the view of work orders/projects to allow users to track to a specific project or work order
  • Budgeting: Managing and analyzing costs is easy with real-time visibility and reporting
  • Crew timesheets: Easily manage timesheets of several crew members
  • Flexible workflows: Route timesheets based upon project or work order
  • Seamless integrations: Bring your critical systems together to increase visibility and tighten communications between your payroll, billing, and project management systems

Mileage & Kilometer Tracking

DATABASICS makes the process of mileage tracking quick and easy with Google Maps. Workers in the field can cut costs and ensure accuracy with Time & Expense for Field Services

The result is that companies can save thousands of dollars otherwise wasted on mileage estimation.

With DATABASICS mileage reimbursement, you can:

  • Accurately track mileage
  • Automatically use the latest IRS rates of reimbursement
  • Ensure that regular commute miles are not reimbursed
  • Avoid installing hardware for each traveler
  • Allow travelers to use the mobile device already in their pocket to track mileage from point A to B

Geo-Fencing

Employees often travel between work locations, so those in the construction industry have unique needs when it comes to monitoring not only when, but where their employees clock in/out. Geo-fencing allows administrators to create a “fence” or digital perimeter around a work site. Employees must be within that fence in order to clock in or out, which ensures that employees are within their designated work site before they can start the clock.

Improve compliance:

  • A full audit trail is created using GPS data, which can be drilled down by department or employee
  • Employees can clock in and clock out using their own mobile device within the geo-fence
  • Company policies are enforced automatically

Get more control:

  • Build logs of employee timesheets for accurate client billing
  • Capture Google Maps data by longitude and latitude
  • User IP address is captured alongside geolocation data

Save money:

  • Prevent time theft through clock-in within the geo-fence
  • Automatically clock out employees when they leave
  • Labor data is more accurate, decreasing labor costs

Mobile App

Employees in the field are often changing worksite locations, so they need Time & Expense software for Field Services that’s just as mobile. DATABASICS’ mobile app is easy to use and requires little to no training.

Give employees the power to submit expense reports and track their time with the device already in their pocket.

With the DATABASICS mobile app:

  • Employees can use their own Android or Apple device
  • Notifications and alerts are pushed directly to their home screen keep employees up to date
  • Geolocation data is captured when employees clock in/out
  • All functionality is available on the app
Time & Expense

DATABASICS Time + Expense for Field Services™ works seamlessly with all your essential systems. Combine your timesheets and expense reports with your accounting, payroll, HR, travel booking, and billing systems.

Our time & expense solution for Field Services industries simplifies your complex systems and provides employees with one place to accomplish all their labor and expense reporting tasks. Get more from your systems by automating this time-consuming process.

Take advantage of automated time & expense capture for field services, including benefits like:

  • Increased satisfaction from employees and administrators
  • Tight communication between critical systems
  • Integrations allowing bi-directional data flow, keeping all your systems up to date in real time
  • Save time, control costs, and gain visibility 
Time Tracking

Time Tracking

Field Services organizations need to complete billing quickly and efficiently. Having a mobile timesheet solution makes labor tracking fast and accurate. Your employees will appreciate that tracking time is simple with real-time access on their mobile device.

DATABASICS Time is an easy-to-use solution that matches your industry’s terminology, automates time capture, and meets all your requirements for varying labor types.

Meet your requirements:

  • Geo-fencing keeps employees accountable for when they clock in and where they clock in
  • Mobile technology allows employees to capture actual work time through clock in/out or punch in/out
  • Track projects and task accurately
  • Capture time for seasonal workers or employees on the go
  • Provide a shared workstation device that moves to each new worksite
  • Manage crew timesheets easily

Get more, spend less:

  • Avoid manual processes with an automated solution that’s easy to use and requires little to no training
  • Get back the hours spent on managing invoicing, payroll, and corrections
  • Gain real-time insights from reporting with interactive dashboards that can built on the fly
  • Tightly align communications between time tracking and accounting, payroll, and other systems
  • Gain employee and administrator satisfaction with an all-in-one field services time & expense tracking software system
Expense Reporting

Expense Reporting

Expense reports on paper waste time, strain valuable resources, and create opportunities for spend leakage. Plus, workers are always on the move and they need a mobile solution. Having an automated expense solution allows workers to track expenses quickly and accurately.

DATABASICS Expense was built in the cloud to be mobile and flexible, designed with the worker and the finance team in mind to combine functionality with ease of use.

The result is an intuitive, flexible platform that provides an easy method for workers to capture receipts and submit their expense reports and an efficient way for approvers to quickly approve.

Save time & money:

  • Achieve cost savings, as much as 67%, by automating expense report processing
  • Eliminate keying of data and errors
  • Gain improved visibility and insight from analytics and customizable dashboards

Work smarter, not harder:

  • Flexible expense categories simplify the reporting process
  • Reimburse expenses more efficiently and more quickly for happier employees
  • Leverage receipt capture with OCR to quickly and easily track and submit receipts

A solution that fits your needs:

  • Tracking quick expenses like parking, mileage, or tolls is easy with Expense EXPRESS
  • Accounting, payroll, and travel booking are all brought into the same screen with seamless integrations
  • Get all your systems under one roof when DATABASICS Expense is paired with DATABASICS Time to create an all-in-one field services time & expense tracking software
Project/Work Order Tracking

Project/Work Order Tracking

Tracking field services projects and work orders is an essential part of the job, from initial project conception through project close. A lot happens between those stages involving budgeting and tracking labor costs, two burdensome tasks made simpler with Time & Expense Software for Field Services.

DATABASICS’ field services time & expense tracking solution provides these key project tracking features:

  • Accurate timesheets: Maintain correct billable hours
  • Tracking to work orders/projects: Restrict the view of work orders/projects to allow users to track to a specific project or work order
  • Budgeting: Managing and analyzing costs is easy with real-time visibility and reporting
  • Crew timesheets: Easily manage timesheets of several crew members
  • Flexible workflows: Route timesheets based upon project or work order
  • Seamless integrations: Bring your critical systems together to increase visibility and tighten communications between your payroll, billing, and project management systems
Mileage & Kilometer Tracking

Mileage & Kilometer Tracking

DATABASICS makes the process of mileage tracking quick and easy with Google Maps. Workers in the field can cut costs and ensure accuracy with Time & Expense for Field Services

The result is that companies can save thousands of dollars otherwise wasted on mileage estimation.

With DATABASICS mileage reimbursement, you can:

  • Accurately track mileage
  • Automatically use the latest IRS rates of reimbursement
  • Ensure that regular commute miles are not reimbursed
  • Avoid installing hardware for each traveler
  • Allow travelers to use the mobile device already in their pocket to track mileage from point A to B
Geo-Fencing

Geo-Fencing

Employees often travel between work locations, so those in the construction industry have unique needs when it comes to monitoring not only when, but where their employees clock in/out. Geo-fencing allows administrators to create a “fence” or digital perimeter around a work site. Employees must be within that fence in order to clock in or out, which ensures that employees are within their designated work site before they can start the clock.

Improve compliance:

  • A full audit trail is created using GPS data, which can be drilled down by department or employee
  • Employees can clock in and clock out using their own mobile device within the geo-fence
  • Company policies are enforced automatically

Get more control:

  • Build logs of employee timesheets for accurate client billing
  • Capture Google Maps data by longitude and latitude
  • User IP address is captured alongside geolocation data

Save money:

  • Prevent time theft through clock-in within the geo-fence
  • Automatically clock out employees when they leave
  • Labor data is more accurate, decreasing labor costs
Mobile App

Mobile App

Employees in the field are often changing worksite locations, so they need Time & Expense software for Field Services that’s just as mobile. DATABASICS’ mobile app is easy to use and requires little to no training.

Give employees the power to submit expense reports and track their time with the device already in their pocket.

With the DATABASICS mobile app:

  • Employees can use their own Android or Apple device
  • Notifications and alerts are pushed directly to their home screen keep employees up to date
  • Geolocation data is captured when employees clock in/out
  • All functionality is available on the app

More Testimonials

Talk to a Field Services Time & Expense Specialist today!

Sales
+1 (800) 599-0434